Hi!



I found this set of code to update an Access database using a Word form. It's for a school project where we HAVE to use nothing but Office to create a website, so...I know...

Anyways, the original code is set to two buttons.
- CommandButton1: Checks the form fields against what is in the database to make sure there are no duplicates

- CommandButton2: If there are no duplicates, the user clicks this button to add their info to the database.

NEED: I'd like to combine the two.
- It needs to see if in database (verifying with email later on)
- If so, give a simple message "Already On File"
- If not, proceed to add the form fields
- I'd also like to CLEAR the form fields on either of the above once verified and they are on the list, or after they sign up.
- I'm also only using 2 fields ("FullName and Email"). Don't need all the other stuff or the Auto-Fill portion (part of something else in the tutorial).

Thank you!!!
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Private Sub CommandButton1_Click()

'declare variables for new connection and recordset and declare variables
Dim vConnection As New ADODB.Connection
Dim vRecordSet As New ADODB.Recordset
Dim vClientFName As String
Dim vClientLName As String
Dim vCompany As String
Dim vAddress As String
Dim vCity As String
Dim vState As String
Dim vZip As String
Dim vPhone As String
Dim vNotes As String

'provide connection string for data using Jet Provider for Access database
vConnection.ConnectionString = "data source=c:\computorcompanion\Client_Info.mdb;" & _
"Provider=Microsoft.Jet.OLEDB.4.0;"
'open connection
vConnection.Open

'test connection state...this can later be commented out...but it helps
'let you know if the connection was successful when testing the code
vConnectionState = vConnection.State
If vConnectionState = 1 Then
MsgBox "The connection to this database is working!", vbInformation
Else
MsgBox "You were unable to connect to the assigned database!", vbInformation
End If

'set variable equal to whatever is entered into First & LastName form field
'so you can query the DB with this name to see if a record exists
vClientFName = ActiveDocument.FormFields("bkClientFName").Result
vClientLName = ActiveDocument.FormFields("bkClientLName").Result

'open a RecordSet with SQL query results...to see if first/last name matches a record
vRecordSet.Open "SELECT * FROM ClientInfo WHERE ClientInfo!FName = " & _
Chr(34) & vClientFName & Chr(34) & "AND ClientInfo!LName = " & _
Chr(34) & vClientLName & Chr(34), vConnection, adOpenKeyset, adLockOptimistic

'if a match is found, display it to the user in a message box
'you'll get a match if you are NOT .EOF (end of file)
With vRecordSet
If Not .EOF Then
vCorrectRecord = MsgBox("Is this the correct record?" & Chr(13) & Chr(13) & _
vRecordSet("FName") & " " & _
vRecordSet("LName") & ", " & _
vRecordSet("Address") & ", " & _
vRecordSet("City"), _
vbYesNo + vbInformation, "User Record")
Else
'if you ARE *else* (are .EOF), that means no record was matched, tell the user
MsgBox "No possible match was found."
End If
End With

'If the answer equals 6, it means they clicked Yes on the MsgBox accepting this match
If vCorrectRecord = 6 Then
'if yes...set variables from DB fields (the name variables are already set above)
vCompany = vRecordSet("Company")
vAddress = vRecordSet("Address")
vCity = vRecordSet("City")
vState = vRecordSet("State")
vZip = vRecordSet("Zip")
vPhone = vRecordSet("Phone")
vNotes = vRecordSet("Notes")

'set the form field's bookmarks to the results from the database field variables
ActiveDocument.FormFields("bkCompany").Result = vCompany
ActiveDocument.FormFields("bkAddress").Result = vAddress
ActiveDocument.FormFields("bkCity").Result = vCity
ActiveDocument.FormFields("bkState").Result = vState
ActiveDocument.FormFields("bkZip").Result = vZip
ActiveDocument.FormFields("bkPhone").Result = vPhone
ActiveDocument.FormFields("bkNotes").Result = vNotes
Else
'if not 6, then not Yes, so must be NO...remind user to update database!
MsgBox "Since this is not the correct entry..." & Chr(13) & _
"be sure to fill out remaining form fields and click *Update* " & Chr(13) & _
"so this person will be added to the database."
End If

'close objects
vRecordSet.Close
vConnection.Close

'clear object to free up memory
Set vRecordSet = Nothing
Set vConnection = Nothing

End Sub
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Private Sub CommandButton2_Click()
'declare new connection, recordset and variables
Dim vConnection As New ADODB.Connection
Dim vRecordSet As New ADODB.Recordset
Dim vClientFName As String
Dim vClientLName As String
Dim vCompany As String
Dim vAddress As String
Dim vCity As String
Dim vState As String
Dim vZip As String
Dim vPhone As String
Dim vNotes As String

'provide same as previous connection string for data using Jet Provider for Access database
vConnection.ConnectionString = "data source=c:\computorcompanion\Client_Info.mdb;" & _
"Provider=Microsoft.Jet.OLEDB.4.0;"
'open connection
vConnection.Open

'set variables from text enter into all the AutoForm field bookmark results
vClientFName = ActiveDocument.FormFields("bkClientFName").Result
vClientLName = ActiveDocument.FormFields("bkClientLName").Result
vCompany = ActiveDocument.FormFields("bkCompany").Result
vAddress = ActiveDocument.FormFields("bkAddress").Result
vCity = ActiveDocument.FormFields("bkCity").Result
vState = ActiveDocument.FormFields("bkState").Result
vZip = ActiveDocument.FormFields("bkZip").Result
vPhone = ActiveDocument.FormFields("bkPhone").Result
vNotes = ActiveDocument.FormFields("bkNotes").Result

'Open a new version of the temporary RecordSet accessing the ClientInfo table in Database
vRecordSet.Open "ClientInfo", vConnection, adOpenKeyset, adLockOptimistic
vRecordSet.AddNew
'we can't enter "nothing", so only set variables with some data entered info the field
If vClientFName <> "" Then vRecordSet!FName = vClientFName
If vClientLName <> "" Then vRecordSet!LName = vClientLName
If vCompany <> "" Then vRecordSet!Company = vCompany
If vAddress <> "" Then vRecordSet!Address = vAddress
If vCity <> "" Then vRecordSet!City = vCity
If vState <> "" Then vRecordSet!State = vState
If vZip <> "" Then vRecordSet!Zip = vZip
If vPhone <> "" Then vRecordSet!Phone = vPhone
If vNotes <> "" Then vRecordSet!Notes = vNotes

'update the RecordSet to the database, this adds your new client to the DB
vRecordSet.Update
'advise the user the client has been added
MsgBox vClientFName & " " & vClientLName & " has been added to your database."

'close objects
vRecordSet.Close
vConnection.Close

'clear object to free up memory
Set vRecordSet = Nothing
Set vConnection = Nothing

End Sub