Transferring standardized data from Word to Excel

mwayan · #1 01-19-2023, 06:27 AM

Hi, I have a relatively straightforward problem but have been unsuccessful at solving it so far.

I would like to transfer data from Word to Excel. The information in Word exists in the exact same format a few thousand times:

Quote:

Cake description:•
This is a description of a nice cake.¶
Blue¶
Color¶

Striped¶
Pattern¶
Ice frosting¶
Decoration¶

Cake description:•
This is a description of a second cake.¶
Green¶
Color¶
Lines¶
Pattern¶
Chocolate rice¶
Decoration¶

Cake description:•
This is a description of a third cake.¶
<some text to be ignored>¶
Pink¶
Color¶
Stars¶
Pattern¶
Hundreds and thousands¶
Decoration¶

The dataset is completely uniform in this regard. All three properties are always present in the exact same order with the exact same line break/paragraph break at the end. There is a new line/paragraph break at the end of every cake, but not at the end of description.

I have indicated the paragraph marks as this affects the VBA code used. I would like to iteratively append the data into an Excel sheet, as such:

I attempted to take inspiration from https://www.msofficeforums.com/word-...paragraph.html but did not get far. The code was able to get the Cake description, but I could not delete the words "Cake description:". I also thought of using

Code:

Selection.Previous(unit:=wdParagraph, Count:=1).Select

to select the Color, Pattern, and Decoration, but was not able to get the syntax right. I have attached a sample input .docx and output .xlsx.

My best attempt was this, but it did not work:

Code:

Sub Demo()
Application.ScreenUpdating = False
Dim strFnd As String, DocSrc As Document, DocTgt As Document
strFnd = InputBox("What is the Text to Find")
If Trim(strFnd) = "" Then Exit Sub
Set DocSrc = ActiveDocument: Set DocTgt = Documents.Add
With DocSrc.Range
  With .Find
    .ClearFormatting
    .Replacement.ClearFormatting
    .Text = strFnd
    .Replacement.Text = ""
    .Forward = True
    .Wrap = wdFindStop
    .Format = False
    .MatchCase = False
    .MatchWholeWord = False
    .MatchWildcards = False
    .MatchSoundsLike = False
    .MatchAllWordForms = False
    .Execute
  End With
  Do While .Find.Found

    Selection.Previous(unit:=wdParagraph, Count:=1).Select

    DocTgt.Characters.Last.FormattedText = .Paragraphs(1).Range.FormattedText
    .End = .Paragraphs(1).Range.End
    .Collapse wdCollapseEnd
    .Find.Execute
  Loop
End With
Application.ScreenUpdating = True
End Sub

I would love any kind of help. Thanks in advance!

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