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Old 07-02-2021, 11:31 PM
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Guessed Guessed is offline VBA to only remove word at beginning and not additional instances within the same paragraph Windows 10 VBA to only remove word at beginning and not additional instances within the same paragraph Office 2016
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Your sample docs are still not consistently showing every edge case but this code works with the latest sample
Code:
Sub DPU_DefinitionTabulator()
  Dim aRng As Range, aTbl As Table, aPara As Paragraph, aCell As Cell, oBorder As Border
  Set aRng = ActiveDocument.Range
  For Each aPara In aRng.Paragraphs
    aPara.Range.Words.Last.Font.Reset     'remove bold from paragraph marks and autonumbers
  Next aPara
  With aRng.Find
    .ClearFormatting
    .Replacement.ClearFormatting
    .Font.Bold = True
    .Text = ""
    .Replacement.Text = "^&zzEndBoldzz"
    .Forward = True
    .Wrap = wdFindContinue
    .Format = True
    .MatchCase = False
    .MatchWholeWord = False
    .MatchAllWordForms = False
    .MatchSoundsLike = False
    .MatchWildcards = False
    .Execute Replace:=wdReplaceAll
    .ClearFormatting
    .Text = "[:;, ^t]{1,5}zzEndBoldzz"
    .Replacement.Text = "zzEndBoldzz"
    .MatchWildcards = True
    .Execute Replace:=wdReplaceAll
    
    .Text = "zzEndBoldzz[:;, ^t]{1,5}"
    .Execute Replace:=wdReplaceAll
    
    .Text = "zzEndBoldzzmeans[:;, ^t]{1,5}"
    .Execute Replace:=wdReplaceAll
    
    .Text = "[ ]{2,9}"          'multiple spaces reduced to one
    .Replacement.Text = " "
    .Execute Replace:=wdReplaceAll
        
    Set aRng = ActiveDocument.Range
    aRng.ListFormat.ConvertNumbersToText    'make lists hard coded
    
    .Text = "^w^p"             'paragraphs ending with whitespace have spaces removed
    .Replacement.Text = "^p"
    .MatchWildcards = False
    .Execute Replace:=wdReplaceAll
    
    .Text = ".^p"               'paragraphs ending with . add semi-colon
    .Replacement.Text = ";^p"
    .Execute Replace:=wdReplaceAll
      
    .Text = ".]^p"               'paragraphs ending with ] add semi-colon in front of ]
    .Replacement.Text = ";]^p"
    .Execute Replace:=wdReplaceAll
    
    .Text = " ([;:,]{1,5})"    'space before punctuation removed
    .Replacement.Text = "\1"
    .MatchWildcards = True
    .Execute Replace:=wdReplaceAll
    
    .Text = "^13([A-Za-z0-9])\)"          'make sure lists with unopened brackets a) get opening bracket (a)
    .Replacement.Text = "^13(\1)"
    .Execute Replace:=wdReplaceAll
    
    .Text = "^13([A-Za-z0-9])."          'make sure lists with unopened brackets a) get opening bracket (a)
    .Replacement.Text = "^13(\1)"
    .Execute Replace:=wdReplaceAll
    
    .Text = "^13(?)"              'If paragraph starts non-bold
    '.Replacement.Text = "|\1"     'Option: keep all paragraphs in a definition in one row
    .Replacement.Text = "^p^t\1" 'Option: if you want separate rows per paragraph
    .MatchWildcards = True
    .Font.Bold = False
    .Execute Replace:=wdReplaceAll
    
    .Text = "([!^13])^t"                 'find tabs preceded by non-bold character other than a carriage return
    .Replacement.Text = "\1zzTabzz"      'replace with a replaceable unique string
    .Font.Bold = False
    .Execute Replace:=wdReplaceAll
    
    .ClearFormatting
    .Text = "zzEndBoldzz^13^t"
    .Replacement.Text = "^t"
    .Execute Replace:=wdReplaceAll
    
    .Text = "zzEndBoldzz"
    .Replacement.Text = "^t"
    .Execute Replace:=wdReplaceAll
    
  End With
  
  Set aRng = ActiveDocument.Range
  Set aTbl = aRng.ConvertToTable(Separator:=wdSeparateByTabs, NumColumns:=2, AutoFitBehavior:=wdAutoFitFixed)
  With aTbl
    .Style = "Table Grid Light"     'choose a table style that matches your preferred table look
    .ApplyStyleHeadingRows = False
    .ApplyStyleLastRow = False
    .ApplyStyleFirstColumn = True     'make sure the table style has a bold first column
    .ApplyStyleLastColumn = False
    .ApplyStyleRowBands = False
    .Range.Style = "Definition Level 1"
    For Each aCell In .Columns(1).Cells
      aCell.Range.Style = "DefBold"
      If aCell.Range.Characters.First = "[" Then
        aCell.Range.Characters.First.InsertAfter Text:=""""
        aCell.Range.Characters.Last.InsertBefore Text:=""""
      ElseIf Len(aCell.Range.Text) > 2 Then
        aCell.Range.Characters.First.InsertBefore Text:=""""
        aCell.Range.Characters.Last.InsertBefore Text:=""""
      End If
    Next aCell
    .Columns.PreferredWidthType = wdPreferredWidthPoints
    .Columns.PreferredWidth = InchesToPoints(2.7)
    .Columns(2).PreferredWidth = InchesToPoints(3.63)
    For Each oBorder In .Borders
    oBorder.LineStyle = wdLineStyleNone
    Next oBorder
    End With
  
  'Reinstate the tabs and paragraphs
  With aRng.Find
    .ClearFormatting
    .Replacement.ClearFormatting
    .MatchWildcards = False
    .Text = "|"
    .Replacement.Text = "^p"
    .Execute Replace:=wdReplaceAll
    
    .Text = "zzTabzz"
    .Replacement.Text = "^t"      'or a space if you prefer
    .Execute Replace:=wdReplaceAll
  End With
  
  'Remove all local formatting
  ActiveDocument.Range.Font.Reset
  'Call DPU_ApplyHeadingStylesToTableTable
End Sub
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Andrew Lockton
Chrysalis Design, Melbourne Australia
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