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  #1  
Old 12-10-2020, 08:34 AM
Shelley Lou Shelley Lou is offline Help with Definitions Macro Windows 10 Help with Definitions Macro Office 2016
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Help with Definitions Macro 		 
Join Date: Dec 2020
Posts: 170
Shelley Lou is on a distinguished road
Default Help with Definitions Macro

I've got myself into a bit of a muddle with a definitions macro I am trying to put together, I did have help some time ago but have completely forgotten what some of the code does as I stupidly didn't add reminder text within the code for some of it. I need to simplify the code and also remove the quotes and tabs in between words with hyphens, ampersands and brackets. I have attached a document highlighting the issues I'm having and also a document to test the macro on. If anyone can help me I would be eternally grateful.

1. example of issues in definitions macro.docx

2. Test Document for definitions macro.docx

Code:
Sub DPU_convertdefinitions()
    Selection.Find.ClearFormatting
    Selection.Find.Replacement.ClearFormatting
    ActiveDocument.Range.ListFormat.ConvertNumbersToText
     Selection.Find.ClearFormatting
    Selection.Find.Replacement.ClearFormatting
    With Selection.Find
        .Text = """"
        .Replacement.Text = ""
        .Forward = True
        .Wrap = wdFindContinue
        .Format = False
        .MatchCase = False
        .MatchWholeWord = False
        .MatchWildcards = False
        .MatchSoundsLike = False
        .MatchAllWordForms = False
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    With Selection.Find
        .Text = "^t"
        .Replacement.Text = " "
        .Forward = True
        .Wrap = wdFindStop
        .Format = False
        .MatchCase = False
        .MatchWholeWord = False
        .MatchAllWordForms = False
        .MatchSoundsLike = False
        .MatchWildcards = True
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    Selection.Find.ClearFormatting
  Selection.Find.Font.Bold = True
    Selection.Find.Replacement.ClearFormatting
    With Selection.Find
        .Text = "<*>"
        .Replacement.Text = "^034^&^034^t"
        .Forward = True
        .Wrap = wdFindStop
        .Format = True
        .MatchCase = False
        .MatchWholeWord = False
        .MatchAllWordForms = False
        .MatchSoundsLike = False
        .MatchWildcards = True
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    Selection.Find.ClearFormatting
    Selection.Find.Replacement.ClearFormatting
    With Selection.Find
        .Text = "^034^t ^034"
        .Replacement.Text = "^032"
        .Forward = True
        .Wrap = wdFindStop
        .Format = False
        .MatchCase = False
        .MatchWholeWord = False
        .MatchAllWordForms = False
        .MatchSoundsLike = False
        .MatchWildcards = True
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    'remove space after tab'
    With Selection.Find
        .Text = "^t "
        .Replacement.Text = "^t"
        .Forward = True
        .Wrap = wdFindStop
        .Format = False
        .MatchCase = False
        .MatchWholeWord = False
        .MatchAllWordForms = False
        .MatchSoundsLike = False
        .MatchWildcards = True
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    With Selection.Find
        .Text = "^p("
        .Replacement.Text = "^p^t("
        .Forward = True
        .Wrap = wdFindStop
        .Format = False
        .MatchCase = False
        .MatchWholeWord = False
        .MatchAllWordForms = False
        .MatchSoundsLike = False
        .MatchWildcards = False
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    Selection.Find.ClearFormatting
    Selection.Find.Replacement.ClearFormatting
    'remove the words means from each definition and insert a tab'
    With Selection.Find
        .Text = "^tmeans"
        .Replacement.Text = "^t"
        .Forward = True
        .Wrap = wdFindContinue
        .Format = False
        .MatchCase = False
       .MatchWholeWord = False
        .MatchWildcards = False
        .MatchSoundsLike = False
        .MatchAllWordForms = False
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    Selection.Find.ClearFormatting
    Selection.Find.Replacement.ClearFormatting
    'remove colon after tab'
    With Selection.Find
        .Text = "^t:"
        .Replacement.Text = "^t"
        .Forward = True
        .Wrap = wdFindContinue
        .Format = False
        .MatchCase = False
       .MatchWholeWord = False
        .MatchWildcards = False
        .MatchSoundsLike = False
        .MatchAllWordForms = False
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    Selection.Find.ClearFormatting
    Selection.Find.Replacement.ClearFormatting
    'remove comma after tab'
    With Selection.Find
        .Text = "^t,"
        .Replacement.Text = "^t"
        .Forward = True
        .Wrap = wdFindContinue
        .Format = False
        .MatchCase = False
       .MatchWholeWord = False
        .MatchWildcards = False
        .MatchSoundsLike = False
        .MatchAllWordForms = False
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    Selection.Find.ClearFormatting
    Selection.Find.Replacement.ClearFormatting
    'remove space after tab'
    With Selection.Find
        .Text = "^t "
        .Replacement.Text = "^t"
        .Forward = True
        .Wrap = wdFindContinue
        .Format = False
        .MatchCase = False
        .MatchWholeWord = False
        .MatchWildcards = False
        .MatchSoundsLike = False
        .MatchAllWordForms = False
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
     Selection.Find.Execute Replace:=wdReplaceAll
    Selection.Find.ClearFormatting
    Selection.Find.Replacement.ClearFormatting
    'replace periods with semi colons at end of each definition'
    With Selection.Find
        .Text = ".^p"
      .Replacement.Text = ";^p"
        .Forward = True
        .Wrap = wdFindContinue
        .Format = False
        .MatchCase = False
        .MatchWholeWord = False
        .MatchWildcards = False
        .MatchSoundsLike = False
        .MatchAllWordForms = False
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    Dim oRng As Range
Const strText As String = "^13[A-Za-z]"
    Set oRng = ActiveDocument.Range
    With oRng.Find
        Do While .Execute(FindText:=strText, MatchWildcards:=True)
            If oRng.Paragraphs(2).Style = "Normal" And _
               oRng.Paragraphs(2).Range.Characters(1).Font.Bold = False Then
                oRng.Paragraphs(2).Range.InsertBefore vbTab
           End If
            oRng.Collapse 0
        Loop
    End With
lbl_Exit:
    Set oRng = Nothing
    Exit Sub
End Sub
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  #2  
Old 12-10-2020, 10:56 AM
Shelley Lou Shelley Lou is offline Help with Definitions Macro Windows 10 Help with Definitions Macro Office 2016
Competent Performer
Help with Definitions Macro 		 
Join Date: Dec 2020
Posts: 170
Shelley Lou is on a distinguished road
Default
So I've managed to sort some of the code regarding hyphens, brackets and ampersands. Still having an issue where a definition does appear in the unbold text and the macro converts it, is there a way to tell the macro to ignore these? I expect the macro could also be coded better as it does seem quite lengthy.

Code:
Sub DPU_convertdefinitions()
    Selection.Find.ClearFormatting
    Selection.Find.Replacement.ClearFormatting
    ActiveDocument.Range.ListFormat.ConvertNumbersToText
     Selection.Find.ClearFormatting
    Selection.Find.Replacement.ClearFormatting
    With Selection.Find
        .Text = """"
        .Replacement.Text = ""
        .Forward = True
        .Wrap = wdFindContinue
        .Format = False
        .MatchCase = False
        .MatchWholeWord = False
        .MatchWildcards = False
        .MatchSoundsLike = False
        .MatchAllWordForms = False
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    'replace tab with space'
    With Selection.Find
        .Text = "^t"
        .Replacement.Text = " "
        .Forward = True
        .Wrap = wdFindStop
        .Format = False
        .MatchCase = False
        .MatchWholeWord = False
        .MatchAllWordForms = False
        .MatchSoundsLike = False
        .MatchWildcards = True
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    Selection.Find.ClearFormatting
  Selection.Find.Font.Bold = True
    Selection.Find.Replacement.ClearFormatting
    With Selection.Find
        .Text = "<*>"
        .Replacement.Text = "^034^&^034^t"
        .Forward = True
        .Wrap = wdFindStop
        .Format = True
        .MatchCase = False
        .MatchWholeWord = False
        .MatchAllWordForms = False
        .MatchSoundsLike = False
        .MatchWildcards = True
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    'tab after quote replace with space'
    With Selection.Find
        .Text = "^034^t ^034"
        .Replacement.Text = "^032"
        .Forward = True
        .Wrap = wdFindStop
        .Format = False
        .MatchCase = False
        .MatchWholeWord = False
        .MatchAllWordForms = False
        .MatchSoundsLike = False
        .MatchWildcards = True
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    'remove space after tab'
    With Selection.Find
        .Text = "^t "
        .Replacement.Text = "^t"
        .Forward = True
        .Wrap = wdFindStop
        .Format = False
        .MatchCase = False
        .MatchWholeWord = False
        .MatchAllWordForms = False
        .MatchSoundsLike = False
        .MatchWildcards = True
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    With Selection.Find
        .Text = "^p("
        .Replacement.Text = "^p^t("
        .Forward = True
        .Wrap = wdFindStop
        .Format = False
        .MatchCase = False
        .MatchWholeWord = False
        .MatchAllWordForms = False
        .MatchSoundsLike = False
        .MatchWildcards = False
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    'remove the words means from each definition and insert a tab'
    With Selection.Find
        .Text = "^tmeans"
        .Replacement.Text = "^t"
        .Forward = True
        .Wrap = wdFindContinue
        .Format = False
        .MatchCase = False
       .MatchWholeWord = False
        .MatchWildcards = False
        .MatchSoundsLike = False
        .MatchAllWordForms = False
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    'remove colon after tab'
    With Selection.Find
        .Text = "^t:"
        .Replacement.Text = "^t"
        .Forward = True
        .Wrap = wdFindContinue
        .Format = False
        .MatchCase = False
       .MatchWholeWord = False
        .MatchWildcards = False
        .MatchSoundsLike = False
        .MatchAllWordForms = False
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    'remove tab and quotes before hyphen'
    With Selection.Find
        .Text = "^034^t^045^034"
        .Replacement.Text = "-"
        .Forward = True
        .Wrap = wdFindContinue
        .Format = False
        .MatchCase = False
       .MatchWholeWord = False
        .MatchWildcards = False
        .MatchSoundsLike = False
        .MatchAllWordForms = False
    End With
     Selection.Find.Execute Replace:=wdReplaceAll
    'remove quote and tab before left bracket'
    With Selection.Find
        .Text = "^034^t^040^034"
        .Replacement.Text = " ("
        .Forward = True
        .Wrap = wdFindContinue
        .Format = False
        .MatchCase = False
       .MatchWholeWord = False
        .MatchWildcards = False
        .MatchSoundsLike = False
        .MatchAllWordForms = False
    End With
     Selection.Find.Execute Replace:=wdReplaceAll
    'remove quote tab before right bracket'
    With Selection.Find
        .Text = "^034^t^041 ^034"
        .Replacement.Text = ") "
        .Forward = True
        .Wrap = wdFindContinue
        .Format = False
        .MatchCase = False
       .MatchWholeWord = False
        .MatchWildcards = False
        .MatchSoundsLike = False
        .MatchAllWordForms = False
    End With
      Selection.Find.Execute Replace:=wdReplaceAll
    'remove quote, tab and between ampersand'
    With Selection.Find
        .Text = "^034^t^038^034"
        .Replacement.Text = "&"
        .Forward = True
        .Wrap = wdFindContinue
        .Format = False
        .MatchCase = False
       .MatchWholeWord = False
        .MatchWildcards = False
        .MatchSoundsLike = False
        .MatchAllWordForms = False
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    'remove comma after tab'
    With Selection.Find
        .Text = "^t,"
        .Replacement.Text = "^t"
        .Forward = True
        .Wrap = wdFindContinue
        .Format = False
        .MatchCase = False
       .MatchWholeWord = False
        .MatchWildcards = False
        .MatchSoundsLike = False
        .MatchAllWordForms = False
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    'remove space after tab'
    With Selection.Find
        .Text = "^t "
        .Replacement.Text = "^t"
        .Forward = True
        .Wrap = wdFindContinue
        .Format = False
        .MatchCase = False
        .MatchWholeWord = False
        .MatchWildcards = False
        .MatchSoundsLike = False
        .MatchAllWordForms = False
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    'replace periods with semi colons at end of each definition'
    With Selection.Find
        .Text = ".^p"
      .Replacement.Text = ";^p"
        .Forward = True
        .Wrap = wdFindContinue
        .Format = False
        .MatchCase = False
        .MatchWholeWord = False
        .MatchWildcards = False
        .MatchSoundsLike = False
        .MatchAllWordForms = False
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    Dim oRng As Range
Const strText As String = "^13[A-Za-z]"
    Set oRng = ActiveDocument.Range
    With oRng.Find
        Do While .Execute(FindText:=strText, MatchWildcards:=True)
            If oRng.Paragraphs(2).Style = "Normal" And _
               oRng.Paragraphs(2).Range.Characters(1).Font.Bold = False Then
                oRng.Paragraphs(2).Range.InsertBefore vbTab
           End If
            oRng.Collapse 0
        Loop
    End With
lbl_Exit:
    Set oRng = Nothing
    Exit Sub
End Sub
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  #3  
Old 12-10-2020, 10:30 PM
gmayor's Avatar
gmayor gmayor is offline Help with Definitions Macro Windows 10 Help with Definitions Macro Office 2016
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Join Date: Aug 2014
Posts: 4,101
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Default
Your macro does not convert the document to match the result example. They most obvious difference is the example doesn't use tabs whereas the macro inserts them. To get what you wanted and based solely on the provided examples, you need something like.

Code:
Sub DPU_convertdefinitions()
Dim vFindText As Variant
Dim vReplaceText As Variant
Dim i As Integer
    vFindText = Array(Chr(34), Chr(9), Chr(32) & Chr(45), Chr(32) & Chr(44), Chr(32) & Chr(41), Chr(32) & Chr(38))
    vReplaceText = Array("", " ", Chr(45), Chr(44), Chr(41), Chr(38))
    For i = 0 To UBound(vFindText)
        Selection.Find.ClearFormatting
        Selection.Find.Replacement.ClearFormatting
        With Selection.Find
            .Text = vFindText(i)
            .Replacement.Text = vReplaceText(i)
            .Forward = True
            .Wrap = wdFindContinue
            .Format = False
            .MatchCase = False
            .MatchWholeWord = False
            .MatchWildcards = False
            .MatchSoundsLike = False
            .MatchAllWordForms = False
            .Execute Replace:=wdReplaceAll
        End With
        DoEvents
    Next i
End Sub
__________________
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Visit my web site for more programming tips and ready made processes www.gmayor.com
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  #4  
Old 12-11-2020, 01:39 AM
Shelley Lou Shelley Lou is offline Help with Definitions Macro Windows 10 Help with Definitions Macro Office 2016
Competent Performer
Help with Definitions Macro 		 
Join Date: Dec 2020
Posts: 170
Shelley Lou is on a distinguished road
Default
Thank you so much for replying Graham. Sorry for the confusion but the test document was what the definitions look like before they are converted using the macro. The attached document (Doc 3) is how the definitions should look, i.e. the macro inserts quote marks, removes the word 'means' and puts a tab in, removes full stops at the end of each definition and inserts a semi-colon. My macro seems rather long and just wondered if it could be shortened. Also having an issue where a bold definition (with no quotes) appears in the actual text of the definition, the macro obviously converts that the same as the bold definitions at the beginning. Is there a way to ignore any bold words that are not at the beginning?

Doc 2 is what the definitions look like before converting
Doc 3 is how the definitions should convert when running the macro

2. Test Document for definitions macro.docx
3. What the macro should do.docx

Code:
Sub DPU_convertdefinitions()
    Selection.Find.ClearFormatting
    Selection.Find.Replacement.ClearFormatting
    ActiveDocument.Range.ListFormat.ConvertNumbersToText
     Selection.Find.ClearFormatting
    Selection.Find.Replacement.ClearFormatting
    With Selection.Find
        .Text = """"
        .Replacement.Text = ""
        .Forward = True
        .Wrap = wdFindContinue
        .Format = False
        .MatchCase = False
        .MatchWholeWord = False
        .MatchWildcards = False
        .MatchSoundsLike = False
        .MatchAllWordForms = False
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    'replace tab with space'
    With Selection.Find
        .Text = "^t"
        .Replacement.Text = " "
        .Forward = True
        .Wrap = wdFindStop
        .Format = False
        .MatchCase = False
        .MatchWholeWord = False
        .MatchAllWordForms = False
        .MatchSoundsLike = False
        .MatchWildcards = True
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    Selection.Find.ClearFormatting
  Selection.Find.Font.Bold = True
    Selection.Find.Replacement.ClearFormatting
    With Selection.Find
        .Text = "<*>"
        .Replacement.Text = "^034^&^034^t"
        .Forward = True
        .Wrap = wdFindStop
        .Format = True
        .MatchCase = False
        .MatchWholeWord = False
        .MatchAllWordForms = False
        .MatchSoundsLike = False
        .MatchWildcards = True
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    'tab after quote replace with space'
    With Selection.Find
        .Text = "^034^t ^034"
        .Replacement.Text = "^032"
        .Forward = True
        .Wrap = wdFindStop
        .Format = False
        .MatchCase = False
        .MatchWholeWord = False
        .MatchAllWordForms = False
        .MatchSoundsLike = False
        .MatchWildcards = True
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    'remove space after tab'
    With Selection.Find
        .Text = "^t "
        .Replacement.Text = "^t"
        .Forward = True
        .Wrap = wdFindStop
        .Format = False
        .MatchCase = False
        .MatchWholeWord = False
        .MatchAllWordForms = False
        .MatchSoundsLike = False
        .MatchWildcards = True
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    With Selection.Find
        .Text = "^p("
        .Replacement.Text = "^p^t("
        .Forward = True
        .Wrap = wdFindStop
        .Format = False
        .MatchCase = False
        .MatchWholeWord = False
        .MatchAllWordForms = False
        .MatchSoundsLike = False
        .MatchWildcards = False
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    'remove the words means from each definition and insert a tab'
    With Selection.Find
        .Text = "^tmeans"
        .Replacement.Text = "^t"
        .Forward = True
        .Wrap = wdFindContinue
        .Format = False
        .MatchCase = False
       .MatchWholeWord = False
        .MatchWildcards = False
        .MatchSoundsLike = False
        .MatchAllWordForms = False
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    'remove colon after tab'
    With Selection.Find
        .Text = "^t:"
        .Replacement.Text = "^t"
        .Forward = True
        .Wrap = wdFindContinue
        .Format = False
        .MatchCase = False
       .MatchWholeWord = False
        .MatchWildcards = False
        .MatchSoundsLike = False
        .MatchAllWordForms = False
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    'remove tab and quotes before hyphen'
    With Selection.Find
        .Text = "^034^t^045^034"
        .Replacement.Text = "-"
        .Forward = True
        .Wrap = wdFindContinue
        .Format = False
        .MatchCase = False
       .MatchWholeWord = False
        .MatchWildcards = False
        .MatchSoundsLike = False
        .MatchAllWordForms = False
    End With
     Selection.Find.Execute Replace:=wdReplaceAll
    'remove quote and tab before left bracket'
    With Selection.Find
        .Text = "^034^t^040^034"
        .Replacement.Text = " ("
        .Forward = True
        .Wrap = wdFindContinue
        .Format = False
        .MatchCase = False
       .MatchWholeWord = False
        .MatchWildcards = False
        .MatchSoundsLike = False
        .MatchAllWordForms = False
    End With
     Selection.Find.Execute Replace:=wdReplaceAll
    'remove quote tab before right bracket'
    With Selection.Find
        .Text = "^034^t^041 ^034"
        .Replacement.Text = ") "
        .Forward = True
        .Wrap = wdFindContinue
        .Format = False
        .MatchCase = False
       .MatchWholeWord = False
        .MatchWildcards = False
        .MatchSoundsLike = False
        .MatchAllWordForms = False
    End With
      Selection.Find.Execute Replace:=wdReplaceAll
    'remove quote, tab and between ampersand'
    With Selection.Find
        .Text = "^034^t^038^034"
        .Replacement.Text = "&"
        .Forward = True
        .Wrap = wdFindContinue
        .Format = False
        .MatchCase = False
       .MatchWholeWord = False
        .MatchWildcards = False
        .MatchSoundsLike = False
        .MatchAllWordForms = False
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    'remove comma after tab'
    With Selection.Find
        .Text = "^t,"
        .Replacement.Text = "^t"
        .Forward = True
        .Wrap = wdFindContinue
        .Format = False
        .MatchCase = False
       .MatchWholeWord = False
        .MatchWildcards = False
        .MatchSoundsLike = False
        .MatchAllWordForms = False
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    'remove space after tab'
    With Selection.Find
        .Text = "^t "
        .Replacement.Text = "^t"
        .Forward = True
        .Wrap = wdFindContinue
        .Format = False
        .MatchCase = False
        .MatchWholeWord = False
        .MatchWildcards = False
        .MatchSoundsLike = False
        .MatchAllWordForms = False
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    'replace periods with semi colons at end of each definition'
    With Selection.Find
        .Text = ".^p"
      .Replacement.Text = ";^p"
        .Forward = True
        .Wrap = wdFindContinue
        .Format = False
        .MatchCase = False
        .MatchWholeWord = False
        .MatchWildcards = False
        .MatchSoundsLike = False
        .MatchAllWordForms = False
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    Dim oRng As Range
Const strText As String = "^13[A-Za-z]"
    Set oRng = ActiveDocument.Range
    With oRng.Find
        Do While .Execute(FindText:=strText, MatchWildcards:=True)
            If oRng.Paragraphs(2).Style = "Normal" And _
               oRng.Paragraphs(2).Range.Characters(1).Font.Bold = False Then
                oRng.Paragraphs(2).Range.InsertBefore vbTab
           End If
            oRng.Collapse 0
        Loop
    End With
lbl_Exit:
    Set oRng = Nothing
    Exit Sub
End Sub
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