Highlight changes after Track Changes is turned off

wilster98 · #1 11-16-2017, 04:55 PM

When we are changing controlled documents (new revision), we of course have "Track Changes" turned on. The people in charge of theses documents would like to have the changes to be highlighted in yellow on the released version once the changes are accepted. The changes would remain highlighted until the next revision change. Is there a way to do this programmatically?

Thanks in advance
Willy

macropod · #2 11-16-2017, 05:09 PM

You could do that with code like:

Code:

Sub Demo()
Dim Rvn As Revision
With ActiveDocument
  For Each Rvn In .Revisions
    With Rvn
      Select Case .Type
        Case wdRevisionInsert, wdRevisionMovedTo
          .Range.HighlightColorIndex = wdYellow
      End Select
    End With
  Next
  .Revisions.AcceptAll
End With
End Sub

Note that deletions etc. are simply deleted - it's a bit hard to highlight something that's been deleted.

IMHO, though, you'd do better to accept or hide all the deletions, leaving just the additions/moved content as visible tracked changes, formatted as red (a track change option), for example, so the change bars would remain for deletions and the new content would have both a change bar and coloured formatting to make them stand out. Then, immediately the update is published, you can accept all the changes before starting on the next revision cycle. That's how it was done when I managed instruction manuals for the organisation I formerly worked with. Worked well. In addition, we archived each edition with the tracked changes in-situ to provide a permanent record of what had changed with each iteration.

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