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#1
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I use the hyperlinks to the TOC in MS Word, but is there a way to set the page number in the Index area to a hyperlink?
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#2
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Indexes in Word don't support hyperlinks, for the simple reason that a given index entry could potentially reference multiple XE fields on the same page, or to XE fields spanning a range of pages; a hyperlink can only go to one such entry and, given that your document's pagination might change if you change the active printer driver, margins, etc., there is no way for Word to know beforehand which item to link to.
The following macro converts a Word Index to a hyperlinked form, where each hyperlink points to the first corresponding index entry on each explicitly-referenced indexed page. One consequence of this approach is that the Index will no longer update, so its use would ideally be restricted to documents whose editing has been completed and are not to be viewed on systems using different printer drivers than the one on which the macro is run. That said, if you make edits to the document that change the pages on which the indexed entries occur, simply re-run the macro and the entries will be updated. Code:
Sub IndexHyperlinker()
' Sourced from: https://www.msofficeforums.com/word/36257-use-hyperlink-page-number-index.html
Application.ScreenUpdating = False
Dim Fld As Field, Rng As Range, StrIdx As String, StrList As String, IdxTxt As String, i As Long, j As Long
StrList = vbCr
With ActiveDocument
If .Indexes.Count = 0 Then
If (.Bookmarks.Exists("_INDEX") = False) Or (.Bookmarks.Exists("_IdxRng") = False) Then
MsgBox "No Index found in this document", vbExclamation: Exit Sub
End If
End If
.Fields.Update
For Each Fld In .Fields
With Fld
Select Case .Type
Case wdFieldIndexEntry
StrIdx = Trim(Replace(Replace(Split(.Code.Text, "XE ")(1), ", ", "_"), Chr(34), ""))
If InStr(StrList, vbCr & StrIdx & ",") = 0 Then
i = 0: StrList = StrList & StrIdx & "," & i & vbCr
Else
i = Split(Split(StrList, vbCr & StrIdx & ",")(1), vbCr)(0)
End If
StrList = Replace(StrList, StrIdx & "," & i & vbCr, StrIdx & "," & i + 1 & vbCr)
i = i + 1: Set Rng = .Code
With Rng
.Start = .Start - 1: .End = .End + 1
.Bookmarks.Add Name:=StrIdx & i, Range:=.Duplicate
End With
Case wdFieldIndex: IdxTxt = "SET _" & Fld.Code
Case wdFieldSet: IdxTxt = Split(Fld.Code, "_")(1)
End Select
End With
Next
If (.Bookmarks.Exists("_INDEX") = True) And (.Bookmarks.Exists("_IdxRng") = True) Then _
.Fields.Add Range:=.Bookmarks("_IdxRng").Range, Type:=wdFieldEmpty, Text:=IdxTxt, Preserveformatting:=False
Set Rng = .Indexes(1).Range
With Rng
IdxTxt = "SET _" & Trim(.Fields(1).Code)
.Fields(1).Unlink
If Asc(.Characters.First) = 12 Then .Start = .Start + 1
For i = 1 To .Paragraphs.Count
With .Paragraphs(i).Range
StrIdx = Replace(Split(Split(.Text, vbTab)(0), vbCr)(0), ", ", " ")
.MoveStartUntil vbTab, wdForward: .Start = .Start + 1: .End = .End - 1
For j = 1 To .Words.Count
If IsNumeric(Trim(.Words(j).Text)) Then
.Hyperlinks.Add Anchor:=.Words(j), SubAddress:=GetBkMk(Trim(.Words(j).Text), StrIdx), TextToDisplay:=.Words(j).Text
End If
Next
End With
Next
.Start = .Start - 1: .End = .End + 1: .Bookmarks.Add Name:="_IdxRng", Range:=.Duplicate
.Collapse wdCollapseStart: .Fields.Add Range:=Rng, Type:=wdFieldEmpty, Text:=IdxTxt, Preserveformatting:=False
End With
End With
Application.ScreenUpdating = True
End Sub
Function GetBkMk(j As Long, StrIdx As String) As String
Dim i As Long: GetBkMk = "Error!"
With ActiveDocument
For i = 1 To .Bookmarks.Count
If InStr(.Bookmarks(i).Name, StrIdx) = 1 Then
If .Bookmarks(i).Range.Information(wdActiveEndAdjustedPageNumber) = j Then _
GetBkMk = .Bookmarks(i).Name: Exit For
End If
Next
End With
End Function
For Mac macro installation & usage instructions, see: Word:mac - Install a Macro
__________________
Cheers, Paul Edstein [Fmr MS MVP - Word] |
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#3
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Thanks very much for this. I was about halfway to a similar solution when I came across your post and was able to use it to get over the final hurdle. I'm posting my code because my situation is a little different and hopefully other searchers can benefit from both solutions.
My scenario -- receive a docx file from the author; convert to docm and run a bunch of macros; save as a pdf and publish online. I never need to relink the index in the same doc file so no need to save what was there before. My index entries have all kinds of special chars and sub-entries so I need to handle those. Also, I can rely on the INDEX field always having the switches "INDEX \e " " \c "2" \z "1033" ". I have not tested any other configurations. A known issue with this approach is that if you have index entries A:C and B:C in that order on the same page, the B:C index hyperlink will point to the A:C bookmark. This is very unlikely to occur in our docs, and handling it in code would add a lot more complexity than value, so we accept it as a limitation. Code:
Sub MakeBookmarks()
Dim Fld As Field
Dim bktext As String
Dim Rng As Range
With ActiveDocument
.Fields.Update
' Loop through Index fields and turn each one into a bookmark in the form p###xxxxxxxx where ### is the page number and xxxxxxxx is
' the text of the sub entry that will appear in the index. Special characters are replaced with underscores.
For Each Fld In .Fields
If Fld.Type = wdFieldIndexEntry Then
bktext = clnText(Fld.Code.Text) ' clean the index entry for use as a bookmark name
Set Rng = .Range(Fld.Code.Start - 2, Fld.Code.End + 2) ' create a range to use for the bookmark, start and end should be in the visible text
bktext = Left("p" & Rng.Information(wdActiveEndAdjustedPageNumber) & bktext, 40)
If Not .Bookmarks.Exists(bktext) Then .Bookmarks.Add bktext, Rng
'Debug.Print bkText
End If
Next
End With
End Sub
Function clnText(s As String)
' Input is the text from a Word index entry field, return is a string that is suitable for use as a bookmark name
' This function extracts the final sub-entry from the input string (everything after the last colon)
' and replaces all chars that are not allowed in bookmark names with an underscore
Dim i As Integer
' first get rid of the XE prefix, quotes and any leading or trailing spaces, chr147 and chr148 are curly quotes
s = Trim(Replace(Replace(Replace(Replace(s, """", ""), Chr$(147), ""), Chr$(148), ""), " XE ", ""))
' if this is a sub-entry, just take the chars after the final :
If InStrRev(s, ":") > 0 Then s = Trim(Right(s, Len(s) - InStrRev(s, ":")))
' replace all remaining non alpha-numeric chars with underscore
For i = 1 To Len(s)
If Mid(s, i, 1) Like "[!A-Za-z0-9]" Then Mid(s, i, 1) = "_"
Next
clnText = s
End Function
Sub IndexHyperlinker()
' Sourced from: https://www.msofficeforums.com/word/36257-use-hyperlink-page-number-index.html
Dim Rng As Range
Dim StrIdx As String
Dim j As Integer
Dim bktext As String
With ActiveDocument
Set Rng = .Indexes(1).Range
With Rng
.Fields(1).Unlink ' replace index field with its text
If Asc(.Characters.First) = 12 Then .Start = .Start + 1 ' if first char is a form feed, go to next line
For i = 1 To .Paragraphs.Count
With .Paragraphs(i).Range ' each paragraph is one line in the index text
StrIdx = Split(Split(.Text, vbTab)(0), vbCr)(0) ' extract the index entry from current paragraph
.MoveStartUntil vbTab, wdForward: .Start = .Start + 1: .End = .End - 1 ' find the page numbers in a comma separated list after the tab char
For j = 1 To .Words.Count ' loop through the page numbers
If IsNumeric(Trim(.Words(j).Text)) Then
bktext = Left("p" & Trim(.Words(j).Text) & clnText(StrIdx), 40) ' reconstruct the name of the bookmark we created at the XE field location
If ActiveDocument.Bookmarks.Exists(bktext) Then
.Hyperlinks.Add Anchor:=.Words(j), SubAddress:=bktext, TextToDisplay:=.Words(j).Text
Else
Debug.Print "bookmark not found: " & bktext & "*"
End If
End If
Next
End With
Next
End With
End With
End Sub
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#4
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Quote:
You can attach keyboard shortcuts to your macros, which should be stored in the same template. Global Templates (Templates in Microsoft Word - one of the Tutorials in the Intermediate Users Guide to Microsoft Word) |
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| Tags |
| index, page index, toc |
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