For the form-creation basics, see: https://support.office.com/en-us/art...B-AC44937E3A9F

Since you're working with Office 2007, I'd suggest using content controls, as described in that article.

Your requirements are far more involved than that basic introduction covers. Assuming you want to choose the State from a dropdown list and, depending on the State selected, choose a city from another dropdown list of the cities for that State, you'll need to implement a dependent dropdown. This requires some VBA programming. For a document with such a setup, for which the core programming has already been done for you, see:
https://www.msofficeforums.com/word-...html#post77762

For the contract number and hotel name, you'll need to implement a dependent text content control. This too requires some VBA programming. For a document with such a setup, for which the core programming has already been done for you, see:
https://www.msofficeforums.com/word-...html#post46903

From there, it's a fairly straightforward matter to replicate any of these details throughout the document. One method would be to bookmark each of the initial content controls and simply insert cross-references to those bookmarks wherever you need them. The code that handles the content control dependencies can likewise handle the cross-reference updating.

Doubtless you'll have more questions. Feel free to post back.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

OK so i used the second link you sent with the tags and values set as the contract number. It works beautifully. Now I am trying to reference the information throughout the document. I started by bookmarking the dropdown content control and cross referencing it on the next page. All it seems to have done was copy iy. What I mean is that there is another copy of the dropdown content control but the user would have to manually select the city here also instead of you changing it on the first page and it automatically populating the selected city name elsewhere.

Thoughts?