Can I automate or make a macro for this?

[mkoenig]

Can some one help me automate a process or write a macro to do multiple steps that I repeat several times a day in Microsoft Word? I receive reports (Word docs) that I edit and save and then forward by email to the final recipient. There are about 6 different recipients that may receive these. Here are the steps I do every time after I have finished reviewing/editing the report:
1."Save As". I save it with the default name it had when it was sent to me but I need to save it to separate folder, depending on which final recipient I will be sending it to.
2. "Quick Print". I print out a copy to archive also.
3. "Send to Email Recipient"

I have no experience with macros. I read a little about them and watched a few MS tutorial videos. However, my initial attempts weren't successful. Ideally, once I am done with the document, I would click on one icon that would do the above steps. Specifically, if that document is going the Recipient A, I select the "Send to A" button/icon and it saves it to "Reports for A" folder (maintaining the original file name), prints it, and then emails it to A. If it is for recipient B, I click on icon "Send to B".......etc.



I am using Word 2007 (Office Professional 2007) with Windows XP.

Thank you very much,

Marc

[Steve_D]

I'm only a basic macro user. I tried to record a suitable macro and came up with the code below, but it has a few problems:

Sub PersonA()
'
' PersonA Macro
'
'
ChangeFileOpenDirectory _
"F:\Documents and Settings\Steve\My Documents\Person A\"
ActiveDocument.SaveAs FileName:="Test.doc", FileFormat:=wdFormatDocument, _
LockComments:=False, Password:="", AddToRecentFiles:=True, WritePassword _
:="", ReadOnlyRecommended:=False, EmbedTrueTypeFonts:=False, _
SaveNativePictureFormat:=False, SaveFormsData:=False, SaveAsAOCELetter:= _
False
ActiveDocument.PrintOut
ActiveDocument.SendMail
End Sub

The first problem is that in doing the Save As, it specifies the file name. So this macro will save files to the Person A folder but only with the file name Test.doc. I don't know how you could get it to use the current document's name each time, but I'm sure there would be a way.

The second problem is that once you go to Send Email, you are outside MS Word, so you cannot record the recipient's email address and the Send command as part of the macro.

It may be a Visual Basic script that you need, assuming you use Outlook for email, which can operate across Word and Outlook.

Good luck!
Steve