How to create a special TOC in word document?

gn4619 · #1 04-26-2015, 05:24 PM

have a large number of Word documents, and need to divide each document into parts. What I am doing is to manually insert into the text the part splitting phrases, such as:

Part_1
Text goes here...
Part_2
Text goes here...
Part_3
Text goes here...
I want to automate with VBA the task to create a TOC of all these splitting phrases at the beginning of the Word document. Perhaps applying a unique style to these splitters, and then create a TOC for this special style only? I appreciate it very much if anyone can help.

gmaxey · #2 04-27-2015, 06:22 AM

You could create a style say called "SpecTOC" and apply it to you separator phrases. Then run:

Code:

Sub ScratchMacro()
'A basic Word macro coded by Greg Maxey
Dim oRng As Word.Range
  Set oRng = ActiveDocument.Range
  oRng.Collapse
  
  With ActiveDocument
    .TablesOfContents.Add Range:=oRng, RightAlignPageNumbers:= _
      True, UseHeadingStyles:=False, IncludePageNumbers:=True, AddedStyles _
      :="SpecTOC,1", UseHyperlinks:=True, HidePageNumbersInWeb:=True, _
      UseOutlineLevels:=False
    .TablesOfContents(1).TabLeader = wdTabLeaderDots
    .TablesOfContents.Format = wdIndexIndent
  End With
End Sub

gn4619 · #3 04-27-2015, 12:07 PM

The only issue with this method is that if you have a lot styles, some other styles may also be included in the TOC in addition to your style. The headings are excluded (as False), but there seems no way to exclude other styles.

Guessed · #4 04-27-2015, 06:17 PM

Perhaps you should try the code Greg supplied before inventing new issues. Other styles will need to be explicitly put into the TOC if you want them there so if those other styles don't get a mention in the AddedStyles attribute then you shouldn't start worrying about them.

gn4619 · #5 04-28-2015, 06:40 AM

Thanks. I wouldn't say there is an issue if it is not actually what happens. I already used the same method as Greg Maxey's, and for some documents, ended up with a TOC of various styles (except for headings).

gn4619 · #6 04-29-2015, 04:25 PM

I used TC entries instead, and it works very well.

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