ok, you will have to forgive me for not knowing a lot of things and terms, so the term "userforms" you suggested...can you explain a bit about these or provide link(s) that may get me started in that direction? My main expertise has historically been in the access word, which I know very well how to handle this type of issue with data entry control...but I was hoping to handle this particular task in word based on the user needs here and not having the need for a database to store data...just achieve the document control that is being asked of me to develop this "form" for end users to be able to use.

Thanks in advance!
Eric