Microsoft Office Forums Acronym Finder Macro for Microsoft Word

Go Back   Microsoft Office Forums > >

Reply
 
Thread Tools Display Modes
  #1  
Old 01-22-2014, 06:30 AM
mars1886 mars1886 is offline Acronym Finder Macro for Microsoft Word Windows 7 32bit Acronym Finder Macro for Microsoft Word Office 2010 32bit
Novice
Acronym Finder Macro for Microsoft Word
 
Join Date: Jan 2014
Posts: 8
mars1886 is on a distinguished road
Default Acronym Finder Macro for Microsoft Word

Hello all,



I'm new to this and just have a quick request if that's okay . I'm looking for a macro the finds acronyms in a document and puts them in a table that is already located at the bottom of the document.
  • The first thing to do would be to look at the document and at the table. If an acronym in the table IS NOT in the document, delete that row.
  • Next, search the document for new acronyms. An acronym in this case consists of AT LEAST two capital letters in the whole word AND it is defined inside parentheses. If those cases are true, then the whole word in the parentheses is an acronym (i.e. SyDD and MHz are considered acronyms). Each acronym found should be added to the table in alphabetical order.
  • If an acronym is added, it should be said so in a message box that pops up. That way, the user can add descriptions as necessary.

I understand this may be a difficult request, but if there are any questions, comments, or concerns, I'm here!

Thanks!
Reply With Quote
  #2  
Old 01-22-2014, 03:22 PM
macropod's Avatar
macropod macropod is offline Acronym Finder Macro for Microsoft Word Windows 7 32bit Acronym Finder Macro for Microsoft Word Office 2010 32bit
Administrator
 
Join Date: Dec 2010
Location: Canberra, Australia
Posts: 19,543
macropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to behold
Default

I don't have time to provide a full answer at the moment, but the following will get you started.

The macro below checks the contents of a document against a series of expressions in the second column of the first table in the document, and outputs a count of those matches in the third column of the table. Document contents before the table are not checked (this makes it more flexible for use in a document where you want to exclude the ‘front matter’ from checking). For your purposes, the acronyms would be stored in the second column. Only minor modifications would be needed to adapt this to delete the rows with a 0 count and/or to use the 1st & 2nd columns instead of the 2nd & 3rd columns. Using the 2nd & 3rd columns, though, allows you to put the acronym's description in the 1st column.
Code:
Sub Demo()
Application.ScreenUpdating = False
Dim RngDoc As Range, oTbl As Table, strFnd As String, i As Long, j As Long
With ActiveDocument
  Set oTbl = .Tables(1)
  For i = 1 To oTbl.Rows.Count
    With oTbl.Cell(i, 2).Range
      strFnd = Left(.Text, Len(.Text) - 2)
    End With
    Set RngDoc = ActiveDocument.Range
    RngDoc.Start = oTbl.Range.End
    With RngDoc
      With .Find
        .ClearFormatting
        .Replacement.ClearFormatting
        .Format = False
        .Text = strFnd
        .MatchWholeWord = True
        .MatchWildcards = False
        .MatchCase = True
        .Execute
      End With
      j = 0
      Do While .Find.Found
        j = j + 1
        .Collapse wdCollapseEnd
        .Find.Execute
      Loop
    End With
    If j > 0 Then oTbl.Cell(i, 3).Range.Text = j
  Next
End With
Application.ScreenUpdating = True
End Sub
Significantly more code would be required to add 'missing' acronyms to the table.
__________________
Cheers,
Paul Edstein
[MS MVP - Word]
Reply With Quote
  #3  
Old 01-29-2014, 06:56 AM
mars1886 mars1886 is offline Acronym Finder Macro for Microsoft Word Windows 7 32bit Acronym Finder Macro for Microsoft Word Office 2010 32bit
Novice
Acronym Finder Macro for Microsoft Word
 
Join Date: Jan 2014
Posts: 8
mars1886 is on a distinguished road
Default

thanks very much!
Reply With Quote
  #4  
Old 02-03-2014, 11:45 PM
macropod's Avatar
macropod macropod is offline Acronym Finder Macro for Microsoft Word Windows 7 32bit Acronym Finder Macro for Microsoft Word Office 2010 32bit
Administrator
 
Join Date: Dec 2010
Location: Canberra, Australia
Posts: 19,543
macropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to behold
Default

And here's the enhanced code to add new terms & delete empty rows:
Code:
Sub Demo()
Application.ScreenUpdating = False
Dim RngDoc As Range, oTbl As Table, i As Long, j As Long
Dim strAcr As String, strFnd As String, strDef As String
strAcr = ","
Set RngDoc = ActiveDocument.Range
With ActiveDocument
  Set oTbl = .Tables(1)
  RngDoc.Start = oTbl.Range.End
   For i = 2 To oTbl.Rows.Count
    With oTbl.Cell(i, 2).Range
      strFnd = Left(.Text, Len(.Text) - 2)
      strAcr = strAcr & strFnd & ","
    End With
  Next
  With RngDoc
    With .Find
      .ClearFormatting
      .Replacement.ClearFormatting
      .Format = False
      .Forward = True
      .Text = "\([A-Z][A-Za-z0-9]@\)"
      .MatchWildcards = True
      .Execute
    End With
    Do While .Find.Found
      .Start = .Start + 1
      .End = .End - 1
      strFnd = .Text
      If InStr(strAcr, "," & strFnd & ",") = 0 Then
        strAcr = strAcr & strFnd & ","
        strDef = Trim(InputBox("New Term Found: " & strFnd & vbCr & _
          "Add to definitions?" & vbCr & _
          "If yes, type the definition."))
        If strDef <> vbNullString Then
          With oTbl.Rows
            .Add
            .Last.Cells(1).Range.Text = strDef
            .Last.Cells(2).Range.Text = strFnd
          End With
        End If
      End If
      .Collapse wdCollapseEnd
      .Find.Execute
    Loop
  End With
  For i = oTbl.Rows.Count To 2 Step -1
    With oTbl.Cell(i, 2).Range
      strFnd = Left(.Text, Len(.Text) - 2)
    End With
    Set RngDoc = ActiveDocument.Range
    With RngDoc
      With .Find
        .ClearFormatting
        .Replacement.ClearFormatting
        .Format = False
        .Forward = True
        .Text = strFnd
        .MatchWholeWord = True
        .MatchWildcards = False
        .MatchCase = True
        .Execute
      End With
      j = 0
      Do While .Find.Found
        j = j + 1
        .Collapse wdCollapseEnd
        .Find.Execute
      Loop
    End With
      If j < 2 Then
        oTbl.Rows(i).Delete
      Else
        oTbl.Cell(i, 3).Range.Text = j - 1
      End If
  Next
End With
Set RngDoc = Nothing: Set oTbl = Nothing
Application.ScreenUpdating = True
End Sub
Note: Although you defined an acronym as "An acronym in this case consists of AT LEAST two capital letters", the code tests any parenthetic single-word alpha-numeric string beginning with a capital letter; it's up to you to decide whether to add that string to the acronym list or skip it. The enhanced code also assumes the table has a header row.
__________________
Cheers,
Paul Edstein
[MS MVP - Word]

Last edited by macropod; 02-04-2014 at 12:00 AM. Reason: Code revision
Reply With Quote
  #5  
Old 01-31-2018, 09:32 AM
guilome35 guilome35 is offline Acronym Finder Macro for Microsoft Word Windows 7 64bit Acronym Finder Macro for Microsoft Word Office 2010 32bit
Novice
 
Join Date: Jan 2018
Posts: 3
guilome35 is on a distinguished road
Default

Hello,

I am working on a similar project and i am not able to adapt your code.
Indeed, i modified the code to store the data in another table but i am not able to search for acronyms without parentheses.


I tried using "[A-Z]{2,}" instead of "\([A-Z][A-Za-z0-9]@\)" but it is not working. My acronyms are only upper letter without parentheses.

Hope you can help me,

Guillaume
Reply With Quote
  #6  
Old 01-31-2018, 11:28 AM
slaycock slaycock is offline Acronym Finder Macro for Microsoft Word Windows 7 64bit Acronym Finder Macro for Microsoft Word Office 2016
Expert
 
Join Date: Sep 2013
Posts: 255
slaycock is on a distinguished road
Default

Try reading this to help you understand how to compile a wildcard search.

https://wordmvp.com/FAQs/General/UsingWildcards.htm

Test your wildcard searches using find and replace and when you have it working transfer the find and replace terms to your macro.

The \( and \) means that you are enclosing your search in () which is what youu say specifically doesn't exist in your document.
Reply With Quote
  #7  
Old 01-31-2018, 12:59 PM
macropod's Avatar
macropod macropod is offline Acronym Finder Macro for Microsoft Word Windows 7 64bit Acronym Finder Macro for Microsoft Word Office 2010 32bit
Administrator
 
Join Date: Dec 2010
Location: Canberra, Australia
Posts: 19,543
macropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to behold
Default

Because your acronyms are not enclosed in parentheses, you need to delete the following two lines from the code:
.Start = .Start + 1
.End = .End - 1
__________________
Cheers,
Paul Edstein
[MS MVP - Word]
Reply With Quote
  #8  
Old 01-31-2018, 01:25 PM
guilome35 guilome35 is offline Acronym Finder Macro for Microsoft Word Windows 7 64bit Acronym Finder Macro for Microsoft Word Office 2010 32bit
Novice
 
Join Date: Jan 2018
Posts: 3
guilome35 is on a distinguished road
Default

Hello,

I had already removed the 2 lines
.Start = .Start + 1
.End = .End - 1
as i statued they were the 1st and last characters of the acronym so respectively "(" and ")".

Unfortunately i still have a error "5560" and the ".Execute" is highlighted (yellow).

When i use "[A-Z]{2}" instead of "[A-Z]{2,}" every word with 2 upper letter are selected.
Once i put the "," in the expression, i have the '5560' error.

Thank you,
Reply With Quote
  #9  
Old 01-31-2018, 01:28 PM
macropod's Avatar
macropod macropod is offline Acronym Finder Macro for Microsoft Word Windows 7 64bit Acronym Finder Macro for Microsoft Word Office 2010 32bit
Administrator
 
Join Date: Dec 2010
Location: Canberra, Australia
Posts: 19,543
macropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to behold
Default

The error when using ',' is probably due to your regional settings being for a non-English language. Try using:
"[A-Z]{2;}"
__________________
Cheers,
Paul Edstein
[MS MVP - Word]
Reply With Quote
  #10  
Old 01-31-2018, 01:53 PM
guilome35 guilome35 is offline Acronym Finder Macro for Microsoft Word Windows 7 64bit Acronym Finder Macro for Microsoft Word Office 2010 32bit
Novice
 
Join Date: Jan 2018
Posts: 3
guilome35 is on a distinguished road
Default

Yes...it worked.


Thanks a lot !
Reply With Quote
  #11  
Old 05-10-2018, 06:23 PM
Chrissy Chrissy is offline Acronym Finder Macro for Microsoft Word Windows 10 Acronym Finder Macro for Microsoft Word Office 2010 32bit
Novice
 
Join Date: May 2018
Posts: 2
Chrissy is on a distinguished road
Default Assistance, Macro Newbie

Hi,

I'm looking at the macro provided, and have not worked with macros since the 90s.

I understand that with each document you would need to enter the table number in this line:

Set oTbl = .Tables(INSERT TABLE NUMBER)


Where would I need to make changes for the Acronym to be entered into the First Column, and Definition in the second? Is this correct?

.Last.Cells(1).Range.Text = strFnd
.Last.Cells(2).Range.Text = strDef


I ran a test across a document and I ended up the number of times the acronym was used in the document in the second column rather than the definition?

I am using the code provided that also removes and adds rows as identified.

Cheers,
Chrissy
Reply With Quote
  #12  
Old 05-10-2018, 06:44 PM
macropod's Avatar
macropod macropod is offline Acronym Finder Macro for Microsoft Word Windows 7 64bit Acronym Finder Macro for Microsoft Word Office 2010 32bit
Administrator
 
Join Date: Dec 2010
Location: Canberra, Australia
Posts: 19,543
macropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to behold
Default

All you need change is:
With oTbl.Cell(i, 2).Range
to:
With oTbl.Cell(i, 1).Range
__________________
Cheers,
Paul Edstein
[MS MVP - Word]
Reply With Quote
  #13  
Old 05-10-2018, 06:53 PM
Chrissy Chrissy is offline Acronym Finder Macro for Microsoft Word Windows 10 Acronym Finder Macro for Microsoft Word Office 2010 32bit
Novice
 
Join Date: May 2018
Posts: 2
Chrissy is on a distinguished road
Default Acronym Finder Assistance

Thank you. Can I please just verify in entirity:

Code:
Sub Acronyms()
Application.ScreenUpdating = False
Dim RngDoc As Range, oTbl As Table, i As Long, j As Long
Dim strAcr As String, strFnd As String, strDef As String
strAcr = ","
Set RngDoc = ActiveDocument.Range
With ActiveDocument
  Set oTbl = .Tables(INSERT TABLE NUMBER)
  RngDoc.Start = oTbl.Range.End
   For i = 2 To oTbl.Rows.Count
    With oTbl.Cell(i, 1).Range
      strFnd = Left(.Text, Len(.Text) - 2)
      strAcr = strAcr & strFnd & ","
    End With
  Next
  With RngDoc
    With .Find
      .ClearFormatting
      .Replacement.ClearFormatting
      .Format = False
      .Forward = True
      .Text = "\([A-Z][A-Za-z0-9]@\)"
      .MatchWildcards = True
      .Execute
    End With
    Do While .Find.Found
      .Start = .Start + 1
      .End = .End - 1
      strFnd = .Text
      If InStr(strAcr, "," & strFnd & ",") = 0 Then
        strAcr = strAcr & strFnd & ","
        strDef = Trim(InputBox("New Term Found: " & strFnd & vbCr & _
          "Add to definitions?" & vbCr & _
          "If yes, type the definition."))
        If strDef <> vbNullString Then
          With oTbl.Rows
            .Add
            .Last.Cells(1).Range.Text = strFnd
            .Last.Cells(2).Range.Text = strDef
          End With
        End If
      End If
      .Collapse wdCollapseEnd
      .Find.Execute
    Loop
  End With
  For i = oTbl.Rows.Count To 2 Step -1
    With oTbl.Cell(i, 2).Range
      strFnd = Left(.Text, Len(.Text) - 2)
    End With
    Set RngDoc = ActiveDocument.Range
    With RngDoc
      With .Find
        .ClearFormatting
        .Replacement.ClearFormatting
        .Format = False
        .Forward = True
        .Text = strFnd
        .MatchWholeWord = True
        .MatchWildcards = False
        .MatchCase = True
        .Execute
      End With
      j = 0
      Do While .Find.Found
        j = j + 1
        .Collapse wdCollapseEnd
        .Find.Execute
      Loop
    End With
      If j < 2 Then
        oTbl.Rows(i).Delete
      Else
        oTbl.Cell(i, 3).Range.Text = j - 1
      End If
  Next
End With
Set RngDoc = Nothing: Set oTbl = Nothing
Application.ScreenUpdating = True
End Sub

Last edited by macropod; 05-10-2018 at 06:55 PM. Reason: Added code tags
Reply With Quote
  #14  
Old 05-10-2018, 07:05 PM
macropod's Avatar
macropod macropod is offline Acronym Finder Macro for Microsoft Word Windows 7 64bit Acronym Finder Macro for Microsoft Word Office 2010 32bit
Administrator
 
Join Date: Dec 2010
Location: Canberra, Australia
Posts: 19,543
macropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to behold
Default

If you change the table #, the code will not check for acronyms occurring anywhere before that table.

You would only swap strDef & strFnd around in:
.Last.Cells(1).Range.Text = strDef
.Last.Cells(2).Range.Text = strFnd
if you want to change the output columns for the definitions and their acronyms.

PS: When posting code, please use the code tags, indicated by the # button on the posting menu. Without them, your code loses much of whatever structure it had.
__________________
Cheers,
Paul Edstein
[MS MVP - Word]
Reply With Quote
Reply

Tags
acronym, macro, table

Thread Tools
Display Modes


Similar Threads
Thread Thread Starter Forum Replies Last Post
Auto correct for Acronym mam9 Word 3 11-19-2012 01:35 AM
Acronym Finder Macro for Microsoft Word Macro for microsoft Word blukava Word VBA 7 05-27-2012 02:43 PM
Function Finder Kevin18014 Excel 3 01-02-2012 04:47 PM
Macro - Microsoft Word 2010 OfficeHelpSG Word 3 10-18-2011 11:54 AM
Please help with a macro in Microsoft Word 2007 AKMMS Word VBA 0 06-23-2010 02:16 PM


All times are GMT -7. The time now is 02:51 AM.


Powered by vBulletin® Version 3.8.11
Copyright ©2000 - 2019, vBulletin Solutions Inc.
Search Engine Optimisation provided by DragonByte SEO (Lite) - vBulletin Mods & Addons Copyright © 2019 DragonByte Technologies Ltd.
MSOfficeForums.com is not affiliated with Microsoft