I'm stumped - sorry if this is a bit long but I have a strange problem and it's better to be specific:



I'm working on a document in which I use two-row tables with no border or colour to position figures / graphics. I place figure headings in the top row (which use a multi-level list to number automatically based on the section / subsection they are in within the document) for example:

Figure 1.2 - Picture of dog.

I place figures (generally png. images) in the second row of the table. I find it simple to wrap text this way and keep control over figure heading spacing and numbering, and keep figure titles with the text and image they relate to.

The problem: When I print the document, some of the figure headings (seems random) after the automatic multi-level list ('Figure 1.2' in the example above) seem to drop down and fall behind the image. This happens regardless of whether I print to PDF or to a printer - I've tried various different printers. It still appears completely unaffected in Word, it just happens to the printed hardcopy / PDF.

This is what it looks like in Word:


This is what it looks like printed:



I've tried all of the following:

• Changing the line spacing of all of the visible styles before, after and including the text in question to all variants (exactly, at least, single etc.)
• Removed all formatting (the problem still occurred when there was no formatting applied to the text)
• Re-created the table
• Removed the image
• Saved the image, reset the image, re-inserted the image
• Checked the line spacing of the image (set to single)
• Checked the table positioning (nothing awry)
• Continuous break before and after the figure heading
• Adding a third row in between the first and second
• Made sure there's no table header row settings applied

There is nothing fundamentally different between this and other graphics in the document. All settings I can see are exactly the same.

The work around: I split the first row in two. The multi-level list 'Figure 1.2' sits in the first column and ' - Picture of dog' sits in the second column. This works but it's not fixing the problem of why it happens in the first place.

I'll hug anyone who manages to fix this.

It's possible the document has acquired some form of corruption. Corrupt documents can often be 'repaired' by inserting a new, empty, paragraph at the very end, copying everything except that new paragraph to a new document based on the same template (headers & footers may need to be copied separately), closing the old document and saving the new one over it. Similarly, corrupt tables can often be 'repaired' by converting the tables to text and back again or by saving the document in RTF format, closing the document then re-opening it and re-saving in the doc(x) format.

It's also possible there's a problem with your Office installation. Have you tried repairing Office (via Start > Windows Control Panel > Programs > Programs & Features > Microsoft Office (version) > Change)?

Beyond that, without actually seeing the problem document it can be difficult for anyone to diagnose the issue. You can attach a document to a post (delete anything sensitive) via the paperclip symbol on the 'Go Advanced' tab at the bottom of this screen.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]