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Old 11-30-2023, 05:50 AM
Tina Tina is offline availibility of ressources / contract ends Windows 10 availibility of ressources / contract ends Office 2019
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We work with external resources that are booked by us by a certain date. I enter this end date in the resource availability with "available until" e.g. 31.12.2023. However, this does not lead to the fat that the person can not longer be planned. I can still assign tasks. So I tried to enter a non-working time from 01/01/24 until after the end of the project. The result, however, was that I found the processes in the team planner again sometime after the end of the project.


How can I clearly remark a resource that has terminated or whose contract is expiring in Project so that it is no longer possible to assign a task after this date?
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Old 11-30-2023, 07:03 AM
DaleHowardMVP DaleHowardMVP is offline availibility of ressources / contract ends Windows 10 availibility of ressources / contract ends Office 2021
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Tina -- I congratulate you on knowing how to edit a resource's availability in the Resource Availability section of the Resource Information dialog. Most people do not know that feature exists, nor how to use it. The information you are lacking, however, is that setting the end of a resource's availability to December 31, 2023 WILL NOT prevent PMs from assigning that resource to tasks after December 31, 2023. All that this will do is to show that the resource is overallocated if the resource is assigned to tasks AFTER that date. In fact, there is no feature in Microsoft Project that will prevent a PM from assigning a resource in any circumstance. Sorry, but hope this helps.
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