Microsoft Office Forums

Go Back   Microsoft Office Forums > >

Reply
 
Thread Tools Display Modes
  #1  
Old 12-28-2020, 10:17 PM
waileong waileong is offline How to have one task with people rolling on/rolling off at different times? Windows 10 How to have one task with people rolling on/rolling off at different times? Office 2016
Novice
How to have one task with people rolling on/rolling off at different times?
 
Join Date: Dec 2020
Posts: 1
waileong is on a distinguished road
Default How to have one task with people rolling on/rolling off at different times?

Hi this is my first post, so please excuse me if I am not familiar with group norms.

I have searched google many times, read the help docs and MS support forums, but cannot find a way to do the above.

Basically, I am doing high-level planning now and I want to assign multiple people to one task, with each of them rolling on and rolling off the same task at different times.

Eg the task name is "Build software module X". A will work from Jan to Feb on this task, B from Jan to Mar, C from Feb to Apr, etc. The overall task X will run from Jan to Apr, in this example. But I can't find a way to assign A, B and C only for specified periods of time to task X.

I know I can create three subtasks X1, X2 and X3 with individual durations, assign them to A, B and C and have a summary task X covering X1, X2 and X3.

But at the high-level planning stage, I don't want to create X1, X2 and X3. Because it's really troublesome, esp. if I have lots of people to assign. Further, I may even assign people to multiple tasks within the same month, so that A could for example be assigned to X and Y in Jan, and X and Z in Feb. Of course with the proviso that A is 50% on each task in Jan and Feb.

My aims are two fold:

a. Overall, I want to confirm that each task X, Y and Z are assigned enough resources over their duration to meet the work estimate. In other words, if X was a 3 man-month task, I want to see that the total assignment of A, B and C during Jan to Apr is 3 man-months, including any adjustments for < 100% assignment.



b. For each person A, B and C, I want to see his calendar to know which project he is working on which month, when he will roll off each project and roll on to the next project.

For those in the consulting industry, you will appreciate why we need to see when consultants are free and when they are multi-tasked on paid assignments.

Can anyone share how they have done this in Project?

I have tried playing with resource calendars, working times, etc. to no avail.

The only way I can find is to treat resources as tasks and tasks as resources, as shown iin the first diagram in the attachment. Then, as shown in the second diagram, I can see each person and when he rolls on/off each project.

But this completely reverses Project by treating resources as tasks and vice versa. Is there a better way? Is there a way to input tasks as tasks and still allow different people to roll on/off the tasks at different times?
Attached Files
File Type: docx query.docx (109.7 KB, 0 views)
Reply With Quote
Reply

Thread Tools
Display Modes


Similar Threads
Thread Thread Starter Forum Replies Last Post
Rolling Up Activities is MS Project OTPM Project 0 02-26-2018 06:19 AM
Rolling banner in PP surfer10k PowerPoint 0 01-08-2018 01:01 PM
How to have one task with people rolling on/rolling off at different times? Rolling 30 Day Total HelicopterChick Excel 3 02-23-2017 11:26 AM
How to have one task with people rolling on/rolling off at different times? 30 Shift Rolling Average tandchas Excel 7 07-02-2014 12:56 AM
How to have one task with people rolling on/rolling off at different times? Task not rolling up after single task was baselined Hwlr Project 1 06-05-2013 03:43 PM

Other Forums: Access Forums - Senior Forums

All times are GMT -7. The time now is 11:37 PM.


Powered by vBulletin® Version 3.8.11
Copyright ©2000 - 2021, vBulletin Solutions Inc.
Search Engine Optimisation provided by DragonByte SEO (Lite) - vBulletin Mods & Addons Copyright © 2021 DragonByte Technologies Ltd.
MSOfficeForums.com is not affiliated with Microsoft