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Old 07-21-2015, 05:22 AM
JvdP JvdP is offline Managing Resource Individual Calendars Windows 7 64bit Managing Resource Individual Calendars Office 2010 64bit
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Managing Resource Individual Calendars
 
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Default Managing Resource Individual Calendars

Planning tasks over holidays is difficult, even more so when there's no strict holiday period. For example, "Anna" takes holiday in week 1 and Bob takes holiday week 2 but a task is dependent on both of them being in the office.

Where I work, we have Excel sheet people fill in to know when they take their holidays. I want to use this data in MS Project.

I know that this is possible through setting resource individual working times by going to the resources sheet, then on a specific resource going to Information > Change Working time. However, this is rather time consuming.

Is it possible to "import" a list of holidays into the project and show this in the resources sheet?

Here's a practical example. Currently the resources sheet looks like this:

Code:
Resource name | Base Calendar
------------------------------------
Anna          | Standard
Bob           | Standard
But I want it to look like this:



Code:
Resource name | Base Calendar | Week1   | Week2   | Weekn
--------------------------------------------------------------------------------------
Anna          | Standard      | Holiday |         | ...
Bob           | Standard      |         | Holiday | ...
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Old 07-21-2015, 05:30 AM
JvdP JvdP is offline Managing Resource Individual Calendars Windows 7 64bit Managing Resource Individual Calendars Office 2010 64bit
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Managing Resource Individual Calendars
 
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OK, so I found some VBA that does exactly what I want. Check out this blogpost by Stefan Waldherr.

I was indeed afraid it was going to be VBA. However, part of my question still stands:

How do I create custom columns showing the weekly availability of people?
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Old 07-21-2015, 12:18 PM
JulieS JulieS is offline Managing Resource Individual Calendars Windows 7 64bit Managing Resource Individual Calendars Office 2013
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Join Date: Dec 2011
Location: New England
Posts: 1,693
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Sorry - but to the best of my knowledge you're not going to accomplish that in the Resource Sheet. While Project may look like Excel, it is actually a SQL database in the back end - so adding columns to things like the Resource Sheet are limited by the fields in the database.

If you are using Project 2010, you can print a list of resource's non-working time through a report. Create a new resource report and on the Details tab, select Calendar. That will show each resource and their non-working time exceptions.

The resource usage view also shows shading for each resource during his/her non-working time exception.

By the way, there is no direct method in Project for scheduling a task when both resources are available. It can be accomplished through Task calendars - but it is a work around.
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