Microsoft Office Forums

Go Back   Microsoft Office Forums > >

Reply
 
Thread Tools Display Modes
  #1  
Old 05-13-2014, 01:22 AM
Steve. Steve. is offline Project 2013 Newbie Questions Windows 7 64bit Project 2013 Newbie Questions Office 2013
Novice
Project 2013 Newbie Questions
 
Join Date: May 2014
Location: England
Posts: 12
Steve. is on a distinguished road
Default Project 2013 Newbie Questions

Hi all firstly would like to say what a great site you have here, a trove of information

I have just started learning project yesterday and I'm currently working my way through the step by step guide. I have however run into a slight problem which is,

When I assign an addition resource to task (depending who I have assigned) the duration gets longer. The only changes I have made are working hours which are now 07:00 to 12:30 and 13:00 to 16:00 and I have also change 2 resources(these have 1 day a week set as a non working day but still have 100% )

Why does project add time instead of reducing time ?

How do you guys set up time schedules ? do you start with estimating the time needed based on a single person and have all tasks set as "effort driven" ?

any help would be great and thanks in advance.



EDIT: I guess what I want to do in a round about way is, I have 3 apprentice one goes college Monday the other is Tuesday and the last is Wednesday if the task is set for 3 days, mon-wed and I need 1 with a engineer everyday(doesn't matter which one) how does Project handle this as atm it offers me to reschedule the task around them which I do not want to do.

Hopefully this makes a little more sense.

Last edited by Steve.; 05-13-2014 at 04:34 AM.
Reply With Quote
  #2  
Old 05-13-2014, 07:55 AM
JulieS JulieS is offline Project 2013 Newbie Questions Windows 7 64bit Project 2013 Newbie Questions Office 2013
Expert
 
Join Date: Dec 2011
Location: New England
Posts: 1,693
JulieS will become famous soon enough
Default

Project can only schedule work for resources during working time. If you have a 3 day duration task originally scheduled to start on Monday and assign a resource (R1) who doesn't have Monday as a working day, the task will be rescheduled for Tuesday. If you then assign another resource (R2) who works on Monday but has Tuesday off, the task start will revert to Monday and the duration will increase to 4 days.

R1 works 25.5 hours on Tuesday, Wednesday, and Thursday.
R2 works 25.5 hours on Monday. Wednesday and Thursday.

If you then assign a resource who doesn't work on Wednesdays, Project will calculate 34 hours of work (4 days duration * 100%) scheduled for Monday, Tuesday, Thursday, and Friday and increase the duration of the task to 5 days.

So, the total amount of work on the task is now 85 hours. Did you mean it to be 25.5 hours? If so, the task needs to be effort driven and that will certainly change the duration.

R1 (Not working on Monday) assigned will calculate the 25.5 hours of work scheduled for Tuesday through Thursday. (8.5 hours per day)
Assign R2 (doesn't work on Tuesday) and the 25.5 hours of work will be split evenly - 125 hour each. The task start will start on Monday and end on Wednesday morning with the following work schedule:
R1 working 8.5 hours on Tuesday and 4.25 hours on Wednesday
R2 working 8.5 hours on Monday and 4.25 hours on Wednesday.

Assign R3 (doesn't work on Wednesdays). The 25.5 hours of work is now divided between the three resources however, not evenly. The task ends Tuesday afternoon.

R1 work 6.95 hours on Tuesday
R2 works 6.95 hour on Monday
R3 works 8.5 hours on Monday and 3.1 hours on Tuesday.

The task duration is now 1.82 days.

I hope this helps.
Reply With Quote
  #3  
Old 05-13-2014, 11:03 AM
Steve. Steve. is offline Project 2013 Newbie Questions Windows 7 64bit Project 2013 Newbie Questions Office 2013
Novice
Project 2013 Newbie Questions
 
Join Date: May 2014
Location: England
Posts: 12
Steve. is on a distinguished road
Default

thanks again, really greatful for all your help I was given the software yesterday at 9am and have until tomorrow night to plan 4month project.

thanks again for your help.
Reply With Quote
  #4  
Old 05-13-2014, 11:16 AM
JulieS JulieS is offline Project 2013 Newbie Questions Windows 7 64bit Project 2013 Newbie Questions Office 2013
Expert
 
Join Date: Dec 2011
Location: New England
Posts: 1,693
JulieS will become famous soon enough
Default

You're welcome, Steve and thanks for the feedback.
Reply With Quote
  #5  
Old 05-13-2014, 11:02 PM
Steve. Steve. is offline Project 2013 Newbie Questions Windows 7 64bit Project 2013 Newbie Questions Office 2013
Novice
Project 2013 Newbie Questions
 
Join Date: May 2014
Location: England
Posts: 12
Steve. is on a distinguished road
Default

O a side note how do you assign a resource for a specific day ? for example

I have a 5 day task mon-fri and I need a a specific resource for Tuesday and not the other 4days ?


hope that makes sense
Reply With Quote
  #6  
Old 05-14-2014, 05:19 AM
JulieS JulieS is offline Project 2013 Newbie Questions Windows 7 64bit Project 2013 Newbie Questions Office 2013
Expert
 
Join Date: Dec 2011
Location: New England
Posts: 1,693
JulieS will become famous soon enough
Default

The easiest way is to edit the work in the Task Usage or Resource Usage view. Make the initial assignment and then change the spread of work on the right side of either usage view.
Reply With Quote
  #7  
Old 05-14-2014, 06:18 AM
Steve. Steve. is offline Project 2013 Newbie Questions Windows 7 64bit Project 2013 Newbie Questions Office 2013
Novice
Project 2013 Newbie Questions
 
Join Date: May 2014
Location: England
Posts: 12
Steve. is on a distinguished road
Default

thanks, this helps so much
Reply With Quote
  #8  
Old 05-14-2014, 06:29 AM
JulieS JulieS is offline Project 2013 Newbie Questions Windows 7 64bit Project 2013 Newbie Questions Office 2013
Expert
 
Join Date: Dec 2011
Location: New England
Posts: 1,693
JulieS will become famous soon enough
Default

Great, glad to have helped.
Reply With Quote
Reply

Thread Tools
Display Modes


Similar Threads
Thread Thread Starter Forum Replies Last Post
Project 2013 Newbie Questions MS Project 2013 - Overview report error Imagios Project 15 02-05-2016 09:21 AM
Project 2013 Newbie Questions Newbie q - Create a filter for report in ms project 2013 task due in 2 weeks bypm Project 7 07-10-2015 06:19 AM
Project 2013 Newbie Questions Who Does What When report in Project 2013 Smithy15 Project 1 01-20-2014 08:48 AM
Project 2013 Newbie Questions General questions on Project 2007 mirzahat Project 1 11-09-2010 04:50 AM
Project 2013 Newbie Questions Newbie in Office Project wajebwahab Project 5 04-14-2010 01:40 PM

Other Forums: Access Forums

All times are GMT -7. The time now is 03:44 PM.


Powered by vBulletin® Version 3.8.11
Copyright ©2000 - 2024, vBulletin Solutions Inc.
Search Engine Optimisation provided by DragonByte SEO (Lite) - vBulletin Mods & Addons Copyright © 2024 DragonByte Technologies Ltd.
MSOfficeForums.com is not affiliated with Microsoft