#1
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Changing Actual Finish dates changes original Finish dates
Hi,
First time in this community and an unexperienced user of MS Project, so would appreciate any help. There is a pretty extensive schedule in MSP originally created by someone else which is maintained by a different "someone else", and this "different someone else" sends me the freshly updated schedule weekly so that I can run a few reports on the project progress (or a lack of thereof). This "different someone else" is not exactly a super user of MSP either, so today he surprised me with this question: When I tried to update the “Actual Finish”, the “Finish” column changed to the same date. What could be wrong? They updated the project weekly multiple times before but never mentioned this problem, hence I assume this is new. So what could be wrong this time and why adjusting actuals made original dates change accordingly? Apologies for what probably is a very naive question and many thanks P.S. In case if anyone thinks this has something to do with baselines - and fyi - we have baseline start and finish columns in this schedule, and these are "locked", meaning we don't change them unless with the mngt's permission. The last baseline (so far there's a total of three) was set back in Sep 2013. |
#2
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There isn't anything wrong going on. The Finish date of a task will change to match an Actual Finish. The comparison for variance is between the Baseline Finish and either the Actual Finish (if the task is complete) or the Finish if the task is incomplete.
It is as expected and didn't just start happening - the user may have just noticed it. I hope this helps. |
#3
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Thank you Julie, it does. As the goal is to see how we are doing on the task progress, I think I will re-introduce the Baseline 3 Start and Baseline 3 Finish columns into the schedule; maybe both but Baseline 3 Finish for sure (I took them out earlier as the schedule was getting to be to big to take all the columns in at once), and will also create a Finish Variance column, so that we can track "Finish minus Baseline 3 Finish". Do you think this will do the trick or would there be anything else that I didn't think of?
Thanks so much again. |
#4
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You can have Project calculate variance off any single baseline by changing the Earned Value option in File > Options, Advanced.
Sadly, you cannot show multiple variance calculations at once, but a ProjDateDiff function in one of the spare Duration fields can allow you to calculate and show variances against several baselines. You're most welcome |
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