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  #1  
Old 11-10-2013, 06:01 PM
John Franklin John Franklin is offline 12 hour work days (shifts) Windows XP 12 hour work days (shifts) Office 2001 for Mac
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Default 12 hour work days (shifts)

I am using Project 2003


We do 24/7 plant outages. I have my Timescale set up, thanks to you, with the bottom tier at 2-12 shifts, and the middle tier set up to show this in a single calendar day. This is as I want it to show.
Now, when I enter the task duration, in the Task Duration dialog box or on the Task Pane columns, I get issues. If I show a duration of 2 shifts or 48 hours I get a nice activity bar that shows that. Same thing for 72 hours or 6 shifts. All is copasetic. But when I enter 3 shifts (36 hrs) I get a nice 4 shift or 48 hr task bar.

I have the task information set to Fixed Units, and Effort Driven, and Finish as Soon As Possible.

When I edit the Activity Bar, it affects the data in the columns as it should.

What am I missing or not doing correctly.

Oh, I also have the Project Information set up on 24 hrs.

I am guessing the solution is similar in later versions. If anybody knows the answer, thanks for the help in advance.
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  #2  
Old 11-11-2013, 07:25 AM
JulieS JulieS is offline 12 hour work days (shifts) Windows 7 64bit 12 hour work days (shifts) Office 2010 32bit
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I'm not 100% clear with how you have things set up - so starting back.

You have set the calendar in Project Information to 24Hours.
Have you set the definition of "day" in Tools Options to 12?
What is the default start time and end time?
Do the Start and Finish dates and times show correctly?
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  #3  
Old 11-11-2013, 08:31 AM
John Franklin John Franklin is offline 12 hour work days (shifts) Windows XP 12 hour work days (shifts) Office 2001 for Mac
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I went back and checked the settings you inquired about and tweaked them accordingly.

The Activity bar still does not show correctly.
Thanks
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Old 11-11-2013, 08:36 AM
John Franklin John Franklin is offline 12 hour work days (shifts) Windows XP 12 hour work days (shifts) Office 2001 for Mac
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The start and stop time is 7:00AM to 7:00 PM.
Thanks
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Old 11-11-2013, 09:08 AM
JulieS JulieS is offline 12 hour work days (shifts) Windows 7 64bit 12 hour work days (shifts) Office 2010 32bit
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Are the tasks start and end time correct and this is a display issue? Do you have resources assigned?

Last edited by JulieS; 11-11-2013 at 09:09 AM. Reason: additional question
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Old 11-11-2013, 09:40 AM
John Franklin John Franklin is offline 12 hour work days (shifts) Windows XP 12 hour work days (shifts) Office 2001 for Mac
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The Start/stop are correct in that it shows numerically.

The software is not recognizing 24hrs per day and 168 hours per week, I think.

I have the timescale set up with the bottom tier at 2-12 increments, which indicates 2 shifts of 12 hours each for each calendar day. The middle tier shows 1 day increments

So when I want to schedule a task of 3 shifts or 36 hours, I want it and it should show a task bar the length of 3-12 segments or 1.5 calendar days.

I have the default time from 7:00am to 7:00pm for the day shift and 7:00pm to 7:00am for the 2nd or night shift. (I think)

I really do not want to develop a second schedule, one for the day shift and one for the night shift.

Thanks
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Old 11-11-2013, 10:18 AM
John Franklin John Franklin is offline 12 hour work days (shifts) Windows XP 12 hour work days (shifts) Office 2001 for Mac
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No, I do not have resources assigned.
With the schedule that I wish to create, I do not anticipate assigning resources at this time.
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Old 11-11-2013, 10:20 AM
JulieS JulieS is offline 12 hour work days (shifts) Windows 7 64bit 12 hour work days (shifts) Office 2010 32bit
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Are you using the 24 hours calendar as the Project calendar in Project Information? Do you have resources assigned? Are those resources assigned the base calendars of day and night shift?

If you are assigning the day and night shift calendars to the resources, and then assigning the resources to the tasks, Project will only schedule the resources during their working time. So, if I have a 36 hour duration task and assign a day shift person - the task will span longer than 36 continuous hours - the resource only works 12 hours per day - so the 36 hours spans over 3 calendar days.

If you want to be able to have a task run continuously for 36 hours then you are either going to have to assign both Day Shift and Night Shift resources or forget the day and night shift divide and just use the 24 hours calendar to schedule everything.

Ah, sorry - I saw your second post about no resources after writing all this.

So going back.

If you have the 24 hours calendar set as the Project calendar in Project Information and you want to be able to enter "3" to stand for 3 - 12 hour shifts, your definition of day needs to be 12 hours, week of 84. Duration will show as 3 days.

If you want to enter 1.5 days to stand for 36 hours (3-12 hour shifts) then set your day = 24 hours, week = 168.

Changing those values AFTER entering tasks will not recalculate the start and finish date/times - it will just show the duration in the new unit.
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Old 11-11-2013, 10:36 AM
John Franklin John Franklin is offline 12 hour work days (shifts) Windows XP 12 hour work days (shifts) Office 2001 for Mac
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1st paragraph
yes, no and no

Just saw your 2nd post. I need to digest and try it out.

But are you saying assigning resources will make it work, i.e., 6m x12 hrs for days and 6m x 12 hrs for the night shift.

In out work, night shift work is a continuation of the day shift. The only reason to have two shifts is fatigue, of course.

Therefore, a shift (12hrs) is our unit of measure.

Thanks
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  #10  
Old 11-11-2013, 11:03 AM
JulieS JulieS is offline 12 hour work days (shifts) Windows 7 64bit 12 hour work days (shifts) Office 2010 32bit
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You can ignore the parts about resources. It really boils down to what do you want to show in the duration field: 3 days meaning 3 shifts of 12 hours each or 1.5 days meaning 1 24 hour day plus another 1/2 day of 12 hours.
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Old 11-11-2013, 11:22 AM
John Franklin John Franklin is offline 12 hour work days (shifts) Windows XP 12 hour work days (shifts) Office 2001 for Mac
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I really don't want to do that. I just discovered something.

You have to remember that we need to make this as simple as possible. The list of activities may only be ~50 items on a big outage.

I discovered that with 12h/day and 84hr/week setting, I can enter 50% of what I want to show the task bar to be. The default columns affect the calculations.

Can I insert a new column that will print on what I publish that is a non-functioning column to show the duration?, i.e., I enter 5 shifts to be shown to the world, and enter 2.5 to make it work. (show the task bar to be as long as it should be)
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Old 11-11-2013, 01:05 PM
JulieS JulieS is offline 12 hour work days (shifts) Windows 7 64bit 12 hour work days (shifts) Office 2010 32bit
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We seem to be talking past one another. If your calendar in Project Information is the 24 Hours calendar that comes with Project and your definition of a "day" is 12 hours per day, you should be able to enter 5 and have it span 60 hours.

Ah....wait. Right click on the Gantt chart to show the shortcut menu, and select Layout. Deselect the option Round Bars to Whole days. Does that fix it?
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  #13  
Old 11-11-2013, 01:15 PM
John Franklin John Franklin is offline 12 hour work days (shifts) Windows XP 12 hour work days (shifts) Office 2001 for Mac
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I will give it a try and see if that works.

Also, how does a person enter text on an Activity Bar, I seem to going around it and and can't get in place as simple as it seems.
Thanks.
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  #14  
Old 11-11-2013, 02:21 PM
JulieS JulieS is offline 12 hour work days (shifts) Windows 7 64bit 12 hour work days (shifts) Office 2010 32bit
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Try Format > Bar Styles and set where you want the text to appear.
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  #15  
Old 11-11-2013, 02:58 PM
John Franklin John Franklin is offline 12 hour work days (shifts) Windows XP 12 hour work days (shifts) Office 2001 for Mac
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Well, in response to your last suggestion, the latter one with de-selecting the round off to whole days did not work.

But... it seems that the former one, the 24 default calendar coupled with all the other settings and a 12 hour work day seems to.

Hooray for that. I am in the middle of something just at the moment. I will play around with it tonight, and compose a new schedule and insure that it is as it seems.

I will let you know if it does, and the reply will be there when you come in tomorrow.

Thank you, very much.
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