User would like to send meeting invitation and prevent the attendees from fowarding the invite.



I created a custom form and removed the Action Forward from the Action Tab. It worked except there is another option Other Actions - forward as attachment. How do I prevent this option from displaying?

The only way to be SURE they can't forward (because they can probably still use the keyboard shortcuts if they want to, or forward directly from their Inbox) is to use Information Rights Management. http://blogs.office.com/b/microsoft-...look-2007.aspx Have they tried asking the attendees not to forward it?

Yes, the user notifies the attendees in the invite not to forward the email and the attendess still will forward the invite.

Maybe we should consider if we really want to be meeting with people we can't trust to follow a simple instruction. :-) Otherwise I guess you'll need to implement IRM.

In Outlook 2007, select Calendar
Select Tools\Forms\Design a Form...
Select Meeting Request <Hidden>, then click Open
Select Actions tab
Double-click on the row that says Forward
Un-check the Enabled box and then click OK
Select Form tab, click Run This Form
Fill in the To.., Subject, Location, Start Time, End Time, etc
For a recurring mtg, on the Options tab select Recurrence and edit the settings
Click Send

Outlook 2010 has a bit different menu, but you should be able to figure it out.

This isn't entirely foolproof. I suspect that Blackberrys can still forward a mtg announcement, because they are not tied directly to Outlook.