Adding Email Templates to the Standard Templates Folder

radioMic · #1 07-19-2023, 04:27 AM

Looking to find out how, from an Admin perspective, how to add email templates to the ( Home tab ) New Items > More Items > Choose Form > Standard Templates folder. Being told by nonAdmin that it cannot be done because the Standard Templates folder is closed off. Don't really know what that means, but sounds like someone just doesn't want to do anything.

Any guidance and insight on how to go about doing this would be appreciated.

gmayor · #2 07-19-2023, 11:07 PM

What you have been told may simply mean that by default the Office templates folder is a hidden user folder. It can be accessed by entering (on the user's PC)
%appdata%\Microsoft\Templates
in the Windows File Explorer Address bar and pressing Enter.

Or from VBA

Code:

Dim sPath As String
sPath = Environ("APPDATA") & "\Microsoft\Templates\"

Thus you can copy a template from its current location to the required location on a given user's PC using a macro e.g.

Code:

Sub CopyTemplate()
Const sTemplatePath As String = "C:\Path\" 'The location of the template to be copied
Const sTemplateName As String = "TemplateName.oft" 'The filename of the template
Dim oFSO As Object
Dim sPath As String
    sPath = Environ("APPDATA") & "\Microsoft\Templates\"
    Set oFSO = CreateObject("Scripting.FileSystemObject")
    oFSO.CopyFile sTemplatePath & sTemplateName, sPath & sTemplateName, True
End Sub

It would be possible to change the templates folder to a different location, but given your comments, that might prove even more problematic for you.

radioMic · #3 07-21-2023, 05:21 AM

gmayor,

Based on your suggestion, I thought that is what the User Template in File System option in the dropdown options is for? Guessing the Standard Templates option is to access the default email templates from Microsoft

Based on this, I ask definitely asked the wrong question and guess the only way to distribute the templates and make them available is through a system update push... hmmm. That won't sit well.

Thanks for the correction and insight though. Always learning!

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