Hi.


I recall being told that if the email account file exceeds 2Gb then corruption can occur.
Now I am not sure if this was for Outlook Express or Msoft Outlook. I am Msoft Outlook 2010.


I think it was express:-
When any of Outlook Express files (e.g. inbox.dbx, Sent Items.dbx, Outbox.dbx, etc.) overrides the 2GB storage limit, then you cannot work with the corresponding folder anymore.


I see my inbox is from now back to June 2015 but then it exists in a set of folders I made such as Inbox 2015_Month_07 - 09 and Inbox 2014_Month_03 - 06 to name just two.
These are under one of my two account names (the demon one), and hold emails for both accounts.


I have a blueyonder and also a demon (now namesco) account (though I never changed the account name so it still has demon in it) both bring in emails and all get displayed together in the inbox panel.


I havent taken the inbox emails, dead wooded them and drag dropped them to such a 'quarterly ' folder since 2015.


I also have named folders for a certain thread of emails JoeBloggsProject for example.



I see I have one .pst file 26Gb at Users/MyName/documents/outlookFiles. I can't see any such as Inbox 2014_Month_10 - 12.pst 345,567,876 bytes


Thus whats the advantage of 'quarterly' folders if the whole lot gets taken together as one .pst file ?


As time goes on 2Gb is easily reached, to delete all and try and reduce to less than 1Gb with room for growth will mean nuking almost all my emails,which is not right, to break them up into 3 month chunks is ok if doing so doesnt see the .pst getting bigger, but if they are still all lumped together as one .pst where does that get me ?


I am experiencing an error upon receiving emails 0x800CCC1A your server does not support the connection encryption type you have specified.


namesco said Msoft doesnt like the word demon. alter account name, save the pst file, change the settings and then recreate the account. How can Msoft know my account name as the email itself is sent from my address which doesnt have demon word in it. It sounded like I might lose all emails. I reboot PC and the emails all come in, solved, but now its doing it again and reboot doesnt solve it.


I untick requires SSL in advanced settings for incoming server for the demon account name, (emails sent and received servers being namesco) as article said to try but that doesnt fix it.


in Outlook Express days I recall seeing the individual quarterly folders as a file type and backing them all up, now withOutlook its one .pst file, as mentioned so how does quartering inbox and outbox and making special named folders help ?


I need some help please.


DBenz

Chances are that you will never look at many of the old e-mails again. Why don't you archive them by year? You can then open the archived files as required to access any data and close again when not in use. Don't forget to compact the data files after removing material from them.

As for your server issue - have you seen How to set up a POP3 account in Microsoft Outlook 2010 - Support Centre - names.co.uk

__________________
Graham Mayor - MS MVP (Word) (2002-2019)
Visit my web site for more programming tips and ready made processes www.gmayor.com

Hi,

that makes sense and it had crossed my mind, how do I archive a folder called Inbox 2012 and a folder called Sent Items 2012 ?


If I go to the address on C drive where the Outlook 2010 pst is held I dont see a way of seeing the existing folder.


In the days of Outlook Express one could see Inbox 2012_Month_01 - 03.dbx


It made a lot more sense back then and even restoring emails was easy. I have had all sorts of things go wrong with the advent of .pst despite following how to back up and restore your account etc.


On some ongoing topics its better to place all emails about that ongoing topic in one folder named with the topics name, though not sure if Inbox and Sent items can go in same folder, as the way they display might be different.


It can be a nightmare searching on folders trying to find and string together a thread of conversation.


Annual folders would be less searching, I had been told to do quarterly on a forum.


So how are the annual folders backed up and deleted out to be restored back in if need be, if having managed that later on I drag drop that pst into the outlook address for the current pst would it append or replace the pst there ? Would I see the existing emails vanish ?


How do I get that folder Inbox 2012 for example and also Sent Items 2012 to reappear again in the list at left ?



Cheers


DBenz

Don't use the auto-archive for this. Manually archive by year into separate PST files which you can create from the 'Clean up old Items' option. Those PST files can be later opened in Outlook as required.

I don't have Outlook 2010 to hand to check, but you should be able to find how to manually archive in 2010 either from the help file or using a search engine.

__________________
Graham Mayor - MS MVP (Word) (2002-2019)
Visit my web site for more programming tips and ready made processes www.gmayor.com