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Old 04-21-2016, 12:16 PM
EricL28 EricL28 is offline Only request meeting responses from specified people Windows 7 64bit Only request meeting responses from specified people Office 2007
Only request meeting responses from specified people
Join Date: Apr 2016
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Default Only request meeting responses from specified people

We're trying to eliminate unnecessary tasks & distractions in the office, and we wanted to simplify all of the meeting request emails, and the responses we get in return. I know how to create a custom meeting request form which has "Request Responses" turned off by default. However, I'd like to know if there's a way to make it so that the invitation only requests a response from certain people (management), but is automatically accepted by everybody else without sending/requiring a response. This way, we're not seeing that 10 emails come through saying that everybody accepted the invitation; we just need to know if management approves/declines.

E.g. Tom, Jill, and Dan are management, while Sarah, Jamie, Jon, and myself are all ordinary staff members. When I send a meeting invitation, responses are only requested from Tom, Jill, and Dan. Sarah, Jamie, and Jon have their accounts set to automatically accept my invitation, and won't send me any form of response.

Does anybody know if this is possible? Our office is going to be upgrading system-wide to Office 13 within about a month, so the solution would need to be with Outlook 13. If at all possible, we'd like to avoid using macros to accomplish this setup.

Thanks for your help!
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Old 07-02-2019, 11:02 AM
kwudtke kwudtke is offline Only request meeting responses from specified people Windows 10 Only request meeting responses from specified people Office 2013
Join Date: Jul 2019
Location: St. Louis Metro Area
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Question Meeting responses

I know this is an old thread, but I have the same question. Has anyone ever found a way to do this? Specifically with Outlook 2013.

I found something that seemed to indicate that the people you didn't want responses from could be added as Resources and those people would not be able to send responses.

I also found this article about BCC people in a Meeting Request that says if you don't want "a person's name to show up on the list of meeting attendees, you can add them as a "Resource" in the request."
(It also warns that "doing so will add their name to the Location field for the meeting." But when I tried it, Outlook asked me if I wanted to update the location and by answering "No", the names were not added.)
Add Bcc recipients to a meeting request - Outlook

When I tried this, however, the people listed as Resources were still able to send responses, and many did.

If anyone has any insight, I would greatly appreciate it.

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meeting requests, outlook 2013, response

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