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Old 03-16-2016, 08:37 PM
SerenityNetworks SerenityNetworks is offline Outlook rule to not send if attachment name doesn't match criteria Windows 7 64bit Outlook rule to not send if attachment name doesn't match criteria Office 2007
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Outlook rule to not send if attachment name doesn't match criteria
 
Join Date: May 2005
Location: Allen, Texas, USA
Posts: 37
SerenityNetworks
Question Outlook rule to not send if attachment name doesn't match criteria

I need a method to prevent the sending of an email or at least present a warning to the user if an attachment doesn't meet certain criteria. In short, I want to safeguard personal information. Here is the scenario:
  • I have a Word document named "Tom Jones Personal Information". It contains personal information on Tom Jones.
  • I need to email this document to Tom Jones, plus CC a few others.
  • I need a check to prevent, or at least warn and cancel, the sending of the email if some criteria is not met.
    • One thought is that "Tom Jones" must be present in the Subject line, else the sending is cancelled or the user is warned and can cancel the sending.
    • Another thought is that "jones" must be present in the email address, else...
You get the idea. I'm open to strategies other than the ones I described. I was thinking that perhaps an Outlook rule could be created to do this, but I'm not finding a way to make that happen. The crux of the matter is that I need a method that helps assure the correct attachment is going to the correct recipient. Any guidance on this will be greatly appreciated.

I'm using Office 365.



Thanks in advance,
Andrew
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Tags
block attachment, block sending, outlook rule



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