I want to create a rule such that if the email is sent to a distribution list (DL) I'm in, but not directly to me, move it to the DL folder. If it's sent To: or CC: to me then keep it in the inbox even if the DL is also on the email.

Reason: I'm a contractor who has been added to the DLs, but have no real interaction list-wise, only direct requests from employees. The list gets hundreds of emails a day, I only get a few. I need to separate emails to me from emails to the DL in general.

At first I created a rule if my address was in the To: or CC: to move it, but when the DL is in the To: or CC: it counts as my email being there just the same.



The problem is I can't determine if the sender specifically calls out my email while also including the DL. Thoughts?

I don't think what you ask is possible for a variety of reasons. Foremost is that the distribution list is the sender's list and not yours. The message doesn't indicate whether the sender used such a list, but that you were the recipient or one of the recipients. If (like me) the sender uses BCC to send to the distribution list members, you would not be aware that it was a list or that it was sent to others.

You could check if your name was amongst others in the To or CC field, but that wouldn't indicate specifically the use of a distribution list, and you would need a macro script to evaluate the content of the To and CC fields to establish if there was more than one recipient.

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Graham Mayor - MS MVP (Word) (2002-2019)
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