Is there a way to read messages THEN auto archive them using a rule?

hotrod53 · #1 03-25-2015, 08:27 AM

Apple gives you the option of reading an email first before archive or copying an email to archive instead of moving it .Outlook rules will allow you to receive an email that automatically gets transferred to another folder or archive file via a rule, but it does not leave a copy in the inbox. This is a problem for me since our corporation deletes all emails 60 days old. If I create such a rule, the email instantly goes to the archived folder but in doing so keeps me from seeing the message on my phone unless I were to create a whole bunch of individual folders.

Is there a way to either:
1. receive an email in the Inbox and have it transfer to archive after being read
2. or receive an email in the Inbox and make a COPY into the archived folder?

THANKS!

gmayor · #2 03-25-2015, 11:40 PM

You can certainly use a rule to save a copy of an incoming message to a named folder. The original goes to Inbox.

hotrod53 · #3 03-26-2015, 09:37 AM

Quote:

You can certainly use a rule to save a copy of an incoming message to a named folder. The original goes to Inbox.

If you could point me in that direction, I would greatly appreciate it. I do not see an option to accomplish this, only an option to MOVE TO FOLDER

gmayor · #4 03-26-2015, 10:44 PM

I don't have Outlook 2007 available to check , but in Outlook 2010, the option Move Copy to Folder is immediately below the option to Move to Folder .

If it is not present in 2007, you will need a macro script run from a rule e.g.

Code:

Sub CopyToFolder(olItem As MailItem)
Dim oTargetFolder As Folder
Dim strFolderName As String
Dim oCopiedItem As MailItem
    strFolderName = "Copies"
    Set oTargetFolder = Session.GetDefaultFolder(olFolderInbox).folders(strFolderName)
    Set oCopiedItem = olItem.Copy
    oCopiedItem.Move oTargetFolder
lbl_Exit:
    Exit Sub
End Sub

where 'Copies' is the sub folder of Inbox that you wish to copy it to.

hotrod53 · #5 04-13-2015, 01:31 PM

BTW, I have outlook 2010 but I'm not understanding what you're telling me to do.

gmayor · #6 04-13-2015, 09:35 PM

If you have Outlook 2010, then simply create a rule to move a copy of the incoming message to a folder. The opriginal remains in the Inbox, for you to read and delete.

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