#1
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move email based on text in email body
Hi all,
I tried to find a way to move an email based on a text inside email body. I receive many emails and they need to be moved to a particular folder in the group mailbox. Some where in the email body there is a text that says "Bin Nr.:" and depending on the number, it needs to be moved to a folder. There are Bin numbers starting from 1 to 10 and if email comes where the "Bin Nr.: 10" it should be moved to a folder with the name 10. Any clues how this could work? Greetings. |
#2
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You can use Outlook rules to solve this problem. It will be necessary to create 10 separate rules, one for each bin number, like so:
Create a rule With specific words in the body Make specific words "Bin Nr.: 10" Click Next Check the Move email to specific folder Make specific folder the folder with the name 10 I would start with creating rule 10 and work your way down to 1 otherwise the rules will run in the wrong order (and Outlook will file emails with "Bin Nr.: 10" in folder 1, not folder 10 as you want). You should be able to create 10 separate |
#3
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Hi,
Thanks for the tip on using rules. The only thing that keeps me from using it is the fact that it is a group mailbox. I can only run rules on private mailbox. I guess that the VBA should be a better solution as it would let me select the mailbox I would like to check the emails. Greetings. |
#4
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Well, there are still two things you can do before having to resort to coding your own solution:
1) Create a new Outlook profile with just that one group mailbox in it, then you will gain access to that set of rules using the normal Outlook mechanisms. 2) Use a tool like (* ahem *) the Power Rules Manager, which will allow you to edit and modify rules of shared mailboxes. |
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