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Old 06-28-2023, 01:41 AM
StephanJohn StephanJohn is offline Automatically delete messages from category X after Y weeks Windows 10 Automatically delete messages from category X after Y weeks Office 2019
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Automatically delete messages from category X after Y weeks
 
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Default Automatically delete messages from category X after Y weeks

In my Outlook I have a category "temp" where I mark messages that I don't need to keep forever, but which I usually delete after a few weeks.




Is it possible to let Outlook do this automatically? That is, I would like Outlook to delete all messages in my Inbox folder in the category "temp" after, say, 6 weeks.


Does anyone know how to configure this?
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Old 06-28-2023, 01:23 PM
AlanCantor AlanCantor is offline Automatically delete messages from category X after Y weeks Windows 10 Automatically delete messages from category X after Y weeks Office 2019
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You can create a rule that deletes all messages that have been assigned a category (even a custom category).

But I don't think there's a way to specify the rule only acts on messages that were received six or more weeks ago.

It might be easier to make a rule that moves messages with category Temp into a certain folder. Then once in awhile, manually open the folder, select older messages, and delete them.

Although it's not an automatic process, it's super-easy to select contiguous messages, e.g., Shift + Page Down or Shift + Page Down to select about 25 messages at a time. Alternatively, find the oldest message and press Shift + Home (or Shift + End, depending on how the folder is organized) to select from the current message to the last one. Then press Delete to move the messages to the Deleted Items folder, or Shift + Delete to permanently delete them.


Hopefully a VBA aficionado will come up with a way to automate the entire process!
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Old 06-30-2023, 12:08 AM
StephanJohn StephanJohn is offline Automatically delete messages from category X after Y weeks Windows 10 Automatically delete messages from category X after Y weeks Office 2019
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Automatically delete messages from category X after Y weeks
 
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Thanks for your answer! You're right: Manual deletion is rather straightforward and not a big problem.

(As a newbie to Outlook, I was just wondering whether I was missing a feature that would enable automization. But apparently this is not the case.)
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