I am thinking the title will have every one baffled, so I will try and explain fully here.

Through out any given day I need to get things done by other people in the business, and these people sit in different areas. But these are the people who get out of their offices a bit so we like to leave it up to them to work out if they can do the job when they are next out.



For the purpose of illustration it might be something like - "Please get the latest draft from the printer"

Currently we use appointments to a shared calendar, but the other invitees don't know if someone else has said yes to it or not. I know we could just use emails and get the person who can do it respond to all, but the boss wants to see these jobs in a the calendar so they can review them on a regular basis.

So I am looking for a solution that if five people are invited it gets removed from the 4 others to do lists automatically when someone responds.

I was thinking assigning a task might be the easy way but, I can't get that right either.

Is there a something that is in outlook that will do this, or am I expecting too much.

Let me know if this makes no sense.

Taz