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Old 11-08-2011, 08:03 AM
Welshie82 Welshie82 is offline Getting blank lines instead of supressed lines. Windows 7 32bit Getting blank lines instead of supressed lines. Office 2007
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Getting blank lines instead of supressed lines.
 
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Default Getting blank lines instead of supressed lines.

My user is working on a mail merge document but isn't using the address block feature, instead has inserted field codes seperately. They are:



«Prefix» «Firstname» «Lastname»
«Organisation»
«Address1»
«Address2»
«Address3»
«Address4»
«City»
«County»
«Postalcode»
«Country»

We have 5 fields that are occasionally blank in the data form, but instead of supressing the lines it's leaving a blank space instead.

I know there is a merge code you can write using the "if" rule, but I'm really bad at coding the merge codes and field codes.

What code would I need to insert for word to suppress the lines of the following 5 field codes?

Address 3, Address 4, Organization, County and Country.
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Old 11-13-2011, 04:52 AM
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macropod macropod is offline Getting blank lines instead of supressed lines. Windows 7 64bit Getting blank lines instead of supressed lines. Office 2010 32bit
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Hi Welshie82,

There are two mergefield switches you can use for this:
\b - Specifies the text to be inserted before the MERGEFIELD field if the field is not blank.
\f - Specifies the text to be inserted following the MERGEFIELD field if the field is not blank.

For example, suppose your mergefield is «Data». Selecting the field and pressing Shift F9 will reveal:
{MERGEFIELD Data}
If you code the mergefield as:
{MERGEFIELD Data \b "¶
"}
(where ¶ is a pargraph break) it will insert a paragraph break before the mergefield if the field is not blank. Conversely, if you code the mergefield as:
{MERGEFIELD Data \f "¶
"}
it will insert the paragraph break after the mergefield if the field is not blank.

So, instead of having:
«Prefix» «Firstname» «Lastname»
«Organisation»
«Address1»
«Address2»
«Address3»
«Address4»
«City»
«County»
«Postalcode»
«Country»
you might add the \b switch to the «Organisation», «Address2», «Address3», «Address4», «County» & «Country» fields and lay them out as:
«Prefix» «Firstname» «Lastname»«Organisation»
«Address1»«Address2»«Address3»«Address4»
«City»«County»
«Postalcode»«Country»
__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]
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Old 11-14-2011, 01:41 AM
Welshie82 Welshie82 is offline Getting blank lines instead of supressed lines. Windows 7 32bit Getting blank lines instead of supressed lines. Office 2007
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Getting blank lines instead of supressed lines.
 
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Location: Birmingham
Posts: 33
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Default

Wonderful, thank you Macropod.
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