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  #1  
Old 11-26-2021, 06:11 AM
Cosmica67 Cosmica67 is offline How to Mail Merge with coloured text Windows 10 How to Mail Merge with coloured text Office 2016
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Default How to Mail Merge with coloured text

Hi,

I have a problem that I hope someone will be able to give me instructions to solve fairly easily.



I have coloured text in a spreadsheet, which I need to also be coloured in the mail merged Word doc.

However, the mail merged document text is coming out in the default black text, when it is red/blue/green in the spreadsheet.

Is there a simple work around that will keep the coloured text in the mail merged Word document?

Thanks for looking!
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  #2  
Old 11-26-2021, 10:45 PM
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gmayor gmayor is offline How to Mail Merge with coloured text Windows 10 How to Mail Merge with coloured text Office 2019
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Set the merge document type to normal word document.
Select Word Options > Advanced > General > Confirm file format conversion on open. Then when you re-attach the data source to the mail merge main document, you will be given the option of selecting the connection type. Check 'Show all' and pick the option to connect to Excel using the DDE method of connection which should read the data as you have it formatted in the table.

Do however note that DDE can be somewhat unreliable and normally is best avoided.
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Old 11-27-2021, 07:48 AM
Cosmica67 Cosmica67 is offline How to Mail Merge with coloured text Windows 10 How to Mail Merge with coloured text Office 2016
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Hi,

Thanks for answering. I have already connected to Excel using the DDE method and the text isn't mail merged in the same colour as what shows on the Excel file.

I hadn't set the Word doc to normal word document but when I did change it, it made no difference.

Thanks for looking though.
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Old 11-27-2021, 09:38 PM
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gmayor gmayor is offline How to Mail Merge with coloured text Windows 10 How to Mail Merge with coloured text Office 2019
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It may be possible to use a macro to provide the colouring, but that would depend on what conditions determine the colour of the data. You can run a macro from
https://www.gmayor.com/email_merge_addin.html
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Old 11-28-2021, 04:35 PM
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Cross-posted at: How to Mail Merge with output that matches formatting in Excel source file
For cross-posting etiquette, please read: Excelguru Help Site - A message to forum cross posters
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Old 11-29-2021, 07:12 AM
Cosmica67 Cosmica67 is offline How to Mail Merge with coloured text Windows 10 How to Mail Merge with coloured text Office 2016
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Sorry, I didn't realise cross posting was a thing.

I will adhere to the rules if I cross post in the future.

Thanks
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