Microsoft Office Forums

Go Back   Microsoft Office Forums > >

Reply
 
Thread Tools Display Modes
  #1  
Old 09-15-2020, 04:20 PM
Lilyb Lilyb is offline Unlink Source Document but Keep Merged  Info? Windows 10 Unlink Source Document but Keep Merged  Info? Office 2016
Novice
Unlink Source Document but Keep Merged  Info?
 
Join Date: Sep 2020
Posts: 1
Lilyb is on a distinguished road
Default Unlink Source Document but Keep Merged Info?

Hello,



I need to forward some merged letters to a coworker without the source document. Is there a way to keep the merged information in the letter while also disconnecting from the source document? I've been copying and pasting to remove the fields so my coworker doesn't get an error message when he tries to open them, but it's pretty time consuming when I have a bunch of letters that need to go out. I was just wondering if there's an easier way for me to go about it, or if C&P is the thing to do.

Thanks in advance for the help!
Reply With Quote
  #2  
Old 09-15-2020, 08:30 PM
gmayor's Avatar
gmayor gmayor is offline Unlink Source Document but Keep Merged  Info? Windows 10 Unlink Source Document but Keep Merged  Info? Office 2016
Expert
 
Join Date: Aug 2014
Posts: 3,298
gmayor is a name known to allgmayor is a name known to allgmayor is a name known to allgmayor is a name known to allgmayor is a name known to allgmayor is a name known to all
Default

Merged documents are not connected to the data source.The fields are substituted for the data they represent.
If you want to send individual letters - see E-Mail Merge Add-in
If you want to send the merge document only then change the merge document type to normal Word Document. It will just have the fields unlinked from the data. If the coworker needs to merge that document, send him the data source and let him change the document merge type to Letters and run the merge.
__________________
Graham Mayor - MS MVP (Word) (2002-2019)
Visit my web site for more programming tips and ready made processes www.gmayor.com
Reply With Quote
  #3  
Old 09-15-2020, 09:35 PM
macropod's Avatar
macropod macropod is offline Unlink Source Document but Keep Merged  Info? Windows 7 64bit Unlink Source Document but Keep Merged  Info? Office 2010 32bit
Administrator
 
Join Date: Dec 2010
Location: Canberra, Australia
Posts: 20,489
macropod has a brilliant futuremacropod has a brilliant futuremacropod has a brilliant futuremacropod has a brilliant futuremacropod has a brilliant futuremacropod has a brilliant futuremacropod has a brilliant futuremacropod has a brilliant futuremacropod has a brilliant futuremacropod has a brilliant futuremacropod has a brilliant future
Default

Quote:
Originally Posted by Lilyb View Post
I've been copying and pasting to remove the fields so my coworker doesn't get an error message when he tries to open them, but it's pretty time consuming when I have a bunch of letters that need to go out. I was just wondering if there's an easier way for me to go about it, or if C&P is the thing to do.
You are not completing the merge! Click on Finish & Merge > Edit Individual documents>OK.
__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]
Reply With Quote
  #4  
Old 09-16-2020, 10:36 AM
Charles Kenyon Charles Kenyon is offline Unlink Source Document but Keep Merged  Info? Windows 10 Unlink Source Document but Keep Merged  Info? Office 2019
Moderator
 
Join Date: Mar 2012
Location: Sun Prairie, Wisconsin
Posts: 6,923
Charles Kenyon is a splendid one to beholdCharles Kenyon is a splendid one to beholdCharles Kenyon is a splendid one to beholdCharles Kenyon is a splendid one to beholdCharles Kenyon is a splendid one to beholdCharles Kenyon is a splendid one to beholdCharles Kenyon is a splendid one to beholdCharles Kenyon is a splendid one to behold
Default

Or, change the document from a merge letter to a normal Word document and unlink the mergefields.
Reply With Quote
Reply

Thread Tools
Display Modes


Similar Threads
Thread Thread Starter Forum Replies Last Post
Unlink Source Document but Keep Merged  Info? Document that inserts certain info Jamboy41 Word 1 11-14-2016 05:03 PM
Single step Word Styles from Source Document through entire Destination document? xbliss Word 6 08-27-2016 09:36 PM
Can I type info in once and have it appear later in a document? nconley Word 2 12-16-2014 11:37 AM
Unlink Source Document but Keep Merged  Info? Unlink source files when creating Church Directory with INCLUDEPICTURE JohnFinNC Mail Merge 3 09-18-2014 08:50 PM
Unlink Source Document but Keep Merged  Info? Hidden Info in Document freschij Word 1 06-11-2010 12:35 PM

Other Forums: Access Forums - Senior Forums

All times are GMT -7. The time now is 11:18 AM.


Powered by vBulletin® Version 3.8.11
Copyright ©2000 - 2020, vBulletin Solutions Inc.
Search Engine Optimisation provided by DragonByte SEO (Lite) - vBulletin Mods & Addons Copyright © 2020 DragonByte Technologies Ltd.
MSOfficeForums.com is not affiliated with Microsoft