In a Word mail merge document, can a named content control checkbox be used to show or not show a merged field?
Here's what I've tried without success:
{ IF "mycheckbox" <> 0 {MERGEFIELD "Engineer"} "" }

In a word, no. Perhaps you could explain why you're trying to use a content control this way.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

I'm attempting to automate an MS Word order form from one of our suppliers using mail merge along with data exported from our project database. The order form asks if the specifying engineer is in our sales territory and has a YES checkbox and an NO checkbox. If NO is selected, the user should enter the engineer company name and city in the form fields provided, otherwise leave them blank. We're not allowed to change the order form. Since we have the info in our database, it is always exported whether it is needed or not. But I don't want it to show on the form unless it is required.

First you refer to content controls, now you refer to formfields. You can't use data entry formfields in a mailmerge.

For what you describe, it seems you would do better to use a simple ASK field instead of having two checkboxes, plus IF & FILLIN fields. See attached demo.

Attached Files

Prompt.docx (25.4 KB, 16 views)

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

Thanks. I think I'll just make the merge field hidden. It is so rare that this is an issue, it'll just have to stay a manual operation to unhide the engineer name.
Thanks again for the suggestion.