I created a directory in word 2007 for our club from an excel file and mail merge. 350 entries formatted perfectly (below). The pamphlet is 4 inches wide by 5 1/2 high. Each page holds seven entries. How do I ensure that after seven entries the next entry will be begin on the next page. I can do this manually by inserting a page break after every seven entries. That's a tedious one-time fix and must be done every year when the last entry is made. Here's how the directory record looks:



Donald Trump................... 800-555-1313
The White House, Washington, DC
theprez@trump.com

Is there a way to do this in Word? Ultimately it will be converted to a PDF for the printer.

Thanks,

Jon

What you're describing suggests a label merge. Label merges use table cells of a fixed height and width to hold and format each record and the format naturally prevents records being split across pages. For a custom set-up you could also format the table to disallow rows breaking across pages.

Similarly, for a directory/catalogue merge, you could separate the lines within each record with line breaks, reserving the use of paragraph breaks for separating the records. The paragraph format would also use the 'keep lines together' attribute.

All this setup would be done once, in the mailmerge main document, so no post-processing would be required.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

Everything I read, and your response refers to a line overflowing to another page. That's not the issue here.. the lines are short.. the issue is keeping the three lines on the same page...to make them look like a record that can't be bifurcated. I'll try the label approach making each label 1/2 in high and 3 1/2 inches wide.

thanks,

That is not what my reply was about at all; it was about keeping the three lines together on the same page...

Nowhere did I mention a line overflowing to another page.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]