#1
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Word Merge - Labels - specific spacing
I need to create labels that have fields printed in specific places and not be impacted by the length of another field - e.g. name or address. I tried using the CTRL-TAB but it still moves data when another field on the same line has more characters.
Can you add any additional formatting to a label such as a frames or boxes that have the merged data inserted inside the frame or box? |
#2
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Labels are tables. You can do anything with a label format that you can do in a table.
You could split the cell into multiple cells and put different merge fields in different cells. I'm afraid the merge wizard would not be of much help doing this. Create a page of the labels you would use. Then modify them so they have additional cells and populate with your merge fields. |
#3
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Try adding building block into text boxes. Draw a text box. Go to Developer Tab. In the Controls Pane, there is a Building Block Gallery Content Control Button. Clicking that will insert a field in the cursor position. This should help!
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#4
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This was very helpful. Thanks.
I have created the tables and used the word merge to bring in the fields from Excel. If there is no data in a specific table row, the blank row does not print and the spacing is off. How do I force blank data into a table cell? |
#5
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In Word 2003 he has neither building blocks nor content controls.
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#6
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Quote:
I would have to do this without the merge wizard by simply attaching the current document (labels) to the data under mailings. I would then populate each cell by hand. Often to do this, I will use a blank unformatted document (not labels) to create my basic cell content (which when displayed can be more than a label can hold although the merge works). The last thing in the merge is a next record command. Then I copy that into each cell of the table. In your case, you will actually have multiple cells for each record because each label will actually consist of multiple cells. |
#7
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Quote:
Your label format should be fixed-size cells so the spacing should be the same whether or not there is data. |
#8
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I'm not a developer just a simple Word user! I think I can manage around this spacing problem.
Two more quick Q's: 1. Is there a way to print vertically in a text box? 2. When I complete the merge and select "edit individual labels", it creates a .doc with 1 page an multiple sections. How can I print only selected sections vs. the entire document. FYI - this forum has been amazing. You have really helped me thru this procedure. |
#9
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Quote:
cawphoenix: As indicated in my comments above, you can't use a text box. If you use individual cells as Charles suggested - but which will also be a lot of work to set up - you can rotate text to print vertically in a table cell. As for the print issue, you could merge just the records you're interested in, or you could print just the Sections of the output you want to print.
__________________
Cheers, Paul Edstein [Fmr MS MVP - Word] |
#10
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Got it. Thanks. I'll give that a try. You've been a great help.
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labels print spacing |
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