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Old 08-03-2015, 04:46 PM
nfotx nfotx is offline Explanation of "other placeholders" Mac OS X Explanation of "other placeholders" Office for Mac 2011
Explanation of "other placeholders"
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In the Data Form, beside the contacts tab, is "other placeholders." Can someone direct me to instructions for using other placeholders?

I need to know how to use the other placeholders when data is not available for each header value.

For example, some companies I know the district sales manager's name, but on other companies, I don't. How do I create a smooth-looking mail merge without knowing all the names?
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Old 08-03-2015, 09:06 PM
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macropod macropod is offline Explanation of "other placeholders" Windows 7 64bit Explanation of "other placeholders" Office 2010 32bit
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Not using a Mac, I don't know what the "other placeholders" tab is - there isn't one of that name in Word 2010, for example.

That said, it seems you want to conditionally output some content only when a particular field has some content. Since you're using a Mac, you can't use the mergefield \b and \f swtiches for that purpose. Instead you need to use an IF field to perform a test.

Suppose, for example, you're merging data for clients and your data source contains a field for their middle initials, named 'Initials'. In that case you might use a field as follows to only output a space after the 'Initials' field if it actually has some content:
{IF{MERGEFIELD Initials}<> "" "{MERGEFIELD Initials} "}
{IF«Initials»<> "" "«Initials» "}

Note: The field brace pairs (i.e. '{ }') for the above example are all created in the document itself, via Cmd-F9 (Ctrl-F9 on a PC); you can't simply type them or copy & paste them from this message. Nor is it practicable to add them via any of the standard Word dialogues. Likewise, you can't type or copy & paste the chevrons (i.e. '« »') - they're part of the actual mergefields, which you can insert from the mailmerge toolbar. The spaces represented in the field construction are all required.

This is all discussed in my Mailmerge Tips & Tricks Sticky thread at the top of this forum:
Paul Edstein
[Fmr MS MVP - Word]
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