How to do a mail merge with diff URL hyperlink for multiple recipient ?



Steps i did:

1. Created a mail doc in word

2. Selected the recipients from Excel Work sheet.

User IdFnameURL239192Krishnawww.Krish.com239192Sreewww. sree.com239192Raghavwww.Raghav.com

this is how the merge field im havin in excel document.

3. Clickhere hyperlink provided in mail document.

4. When i try to change the field code the same appears (initially created hyperlink field) for all the users.

Can someone help me out?

Hi prkk,

By default, if you insert a mailmerge field into a hyperlink field, the hyperlinks will all show the first record’s address as the 'Text to display' text. Here's how you can do get a mailmerge to display your preferred default 'Text to display' text instead:
1. Disregarding mergefield issues for the moment, insert a hyperlink into the document in the normal way, choosing whatever 'Click Here' text you want in the 'Text to display' box.
2. Select the inserted hyperlink and press Shift-F9 to expose its field code.
3. Replace everything in the field after 'HYPERLINK' with your mergefield.
4. Select the field and press F9 to update the display.

In Word 2007 & later, you can make the display text variable also, by following these additional steps:
5. Position the cursor anywhere within the display text.
6. Insert a mergefield pointing to whatever data field you want to use for the display text (this could even be the same field as used at step 3 above).
7. Delete all of the previous display text either side of your last-inserted mergefield (note that this field will likely have updated already).
8. Execute the merge.

After merging to a new document, use Ctrl-A, F9 to update all fields. Without this, the hyperlink & hover text won’t update to the correct targets.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

I followed the instructions exactly, several times to be sure.
I get a clickable Hyperlink but it remains a link to the original not the merge field!

It looks like this
{HYPERLINK "{MERGEFIELD "Test_Hyper" }"}
where Test_Hyper is the link which is inserted by mail merge.

What does your "Test_Hyper" field actually output?

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

"Test_Hyper" is a hyperlink to a webpage merged from an excel spreadsheet.

When it is included by itself as { MERGEFIELD "Test_Hyper" } it inserts the text of the weblink. Which I see now is not automatically recognize as a clickable link.

Are you sure you're completing the merge, and not just previewing the result? Also, did you use Ctrl-A, F9 to update all fields after completing the merge?

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

Yes, I was just previewing.
But going all the way through and completing the merge made no difference. I also mailed the merge to some test addresses to check and the link remained the original link not the mail merge link.

However, I have now found that Method 1 on this link
http://support.microsoft.com/kb/912679
whilst a bit cumbersome works.

The resulting field codes look the same, so I do not know why the results are different.