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Old 10-08-2012, 03:51 PM
Jennifer Murphy's Avatar
Jennifer Murphy Jennifer Murphy is offline Insert picture options, what's the difference? Windows XP Insert picture options, what's the difference? Office 2007
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Default Insert picture options, what's the difference?

The Insert > Picture operation has an Insert dropdown with three options:
  1. Insert
  2. Link to File
  3. Insert and Link
The first one appears to insert the actual file, although at a huge reduction in file size. I have a 8,215 KB JPG image file. If I paste it directly into Word, it increases the size of the Word doc by about 8KB. If I insert it using option #1, Word doc only increases by about 660 KB, less that 10% as much. When printed, the two look about the same to me.



If I use option #2, the Word doc increases by about 20KB. In addition, if I replace the external image file, the Word document will show the new version without me having to do anything.

If I use option #3, the doc size increases by the same amount as if I used option #1, but if I replace the external image file, it works like option #2.

So what is option #3 really doing? I thought it might be #1 plus a link so that if I send the Word doc without the external image file, it will still have the image in the doc. But if I delete the external image file, both #2 and #3 no longer show the image.
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Old 10-09-2012, 12:15 AM
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macropod macropod is offline Insert picture options, what's the difference? Windows 7 64bit Insert picture options, what's the difference? Office 2010 32bit
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If you simply insert a picture, it's embedded in the document and no links to the source file are maintained.

If you link to a file, Word can update the displayed image when the source file's content changes. However, if the source file can't be found (eg because you've emailed the file to someone), Word will display an empty box (probably of a different size) instead.

If you insert and link, Word can update the displayed image when the source file's content changes. However, if the source file can't be found, Word should display the last version of the image.
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Old 10-09-2012, 04:06 AM
Jennifer Murphy's Avatar
Jennifer Murphy Jennifer Murphy is offline Insert picture options, what's the difference? Windows XP Insert picture options, what's the difference? Office 2007
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Quote:
Originally Posted by macropod View Post
If you simply insert a picture, it's embedded in the document and no links to the source file are maintained.

If you link to a file, Word can update the displayed image when the source file's content changes. However, if the source file can't be found (eg because you've emailed the file to someone), Word will display an empty box (probably of a different size) instead.

If you insert and link, Word can update the displayed image when the source file's content changes. However, if the source file can't be found, Word should display the last version of the image.
For 1 and 2, I think that's what I said. Are you saying something different?

For #3, I think I said that I thought that's how it should work, but it doesn't.

I created three little image files: test1.png, test2.png, test3.png.

In a Word 2007 doc, I inserted test1 with Insert, test2 with Link to File, and test3 with Insert and Link. All three images appeared correctly.

I then renamed all three image files, selected the whole document (C-A), then updated fields (F9). The first image was still there, but both test2 and test3 were replaced with a message saying that the link was bad.

So I ask again: What's the difference between Link to File and Insert and Link?
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Old 10-09-2012, 05:12 AM
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macropod macropod is offline Insert picture options, what's the difference? Windows 7 64bit Insert picture options, what's the difference? Office 2010 32bit
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Hi Jennifer,

The difference should be as I described. I don't have Word 2007 to test with, but Word 2003 & 2010 certainly work that way.
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