Try the following. In columns B & C you should get sorted count of the words in column A.
The macro also has an exclusion list, so that various words and phrases can be excluded. That list (defined by the words & phrases in the StrExcl string variable) holds the words and phrases to be omitted from the concordance. Any phrases should be inserted into the exclusions list ahead of any of the single-word exclusions (so that conflicts don’t occur).
The code also strips out trailing apostrophes, with the result that some possessive word forms may look a bit odd.
Code:
Sub WordFrequencyCounter()
Application.ScreenUpdating = False
Dim StrWrds As String, StrTmp As String
Dim i As Long, j As Long, k As Long, l As Long, r As Long
'Define the exlusions list
Const StrExcl As String = "a,am,an,and,are,as,at,b,be,but,by,c,can,cm," & _
"d,did,do,does,e,eg,en,eq,etc,f,for,g,get,go,got,h,has,have," & _
"he,her,him,how,i,ie,if,in,into,is,it,its,j,k,l,m,me,mi," & _
"mm,my,n,na,nb,no,not,o,of,off,ok,on,one,or,our,out,p,q" & _
",r,re,s,she,so,t,the,their,them,they,this,t,to,u,v,via," & _
"vs,w,was,we,were,who,will,with,would,x,y,yd,you,your,z"
With ActiveSheet
r = .UsedRange.Range("A" & .Cells.SpecialCells(xlCellTypeLastCell).Row).Row
For i = 1 To r
StrTmp = Trim(.Cells(i, 1).Text)
If StrTmp <> "" Then StrWrds = StrWrds & " " & StrTmp
Next
'Strip out unwanted characters. Amongst others, hyphens and formatted single quotes are retained at this stage
For i = 1 To 255
Select Case i
'To strip out numbers, delete ', 58'
Case 1 To 35, 37 To 38, 40 To 43, 45, 47, 58 To 64, 91 To 96, 123 To 127, 129 To 144, 147 To 149, 152 To 162, 164, 166 To 171, 174 To 191, 247
StrWrds = Replace(StrWrds, Chr(i), " ")
End Select
Next
'Delete any periods or commas at the end of a word. Formatted numbers are thus retained.
StrWrds = Replace(Replace(Replace(Replace(StrWrds, Chr(44) & Chr(32), " "), Chr(44) & vbCr, " "), Chr(46) & Chr(32), " "), Chr(46) & vbCr, " ")
'Convert smart single quotes to plain single quotes & delete any at the start/end of a word
StrWrds = Replace(Replace(Replace(Replace(StrWrds, Chr(145), "'"), Chr(146), "'"), "' ", " "), " '", " ")
'Convert to lowercase
StrWrds = " " & LCase(Trim(StrWrds)) & " "
'Process the exclusions list
For i = 0 To UBound(Split(StrExcl, ","))
While InStr(StrWrds, " " & Split(StrExcl, ",")(i) & " ") > 0
StrWrds = Replace(StrWrds, " " & Split(StrExcl, ",")(i) & " ", " ")
Wend
Next
'Clean up any duplicate spaces
While InStr(StrWrds, " ") > 0
StrWrds = Replace(StrWrds, " ", " ")
Wend
StrWrds = " " & Trim(StrWrds) & " "
If Trim(StrWrds) = "" Then Exit Sub
j = UBound(Split(StrWrds, " "))
l = j: r = 1
.Cells(r, 2).Value = "Word"
.Cells(r, 3).Value = "Count"
For i = 1 To j
'Find how many occurences of each word there are in the column
StrTmp = Split(StrWrds, " ")(1)
While InStr(StrWrds, " " & StrTmp & " ") > 0
StrWrds = Replace(StrWrds, " " & StrTmp & " ", " ")
Wend
'Calculate the number of words replaced
k = l - UBound(Split(StrWrds, " "))
r = r + 1
'Update the output range
.Cells(r, 2).Value = StrTmp
.Cells(r, 3).Value = k
l = UBound(Split(StrWrds, " "))
If l = 1 Then Exit For
DoEvents
Next
With .Sort
With .SortFields
.Clear
.Add Key:=Range("C2:C" & r), SortOn:=xlSortOnValues, Order:=xlDescending, DataOption:=xlSortNormal
.Add Key:=Range("B2:B" & r), SortOn:=xlSortOnValues, Order:=xlAscending, DataOption:=xlSortNormal
End With
.SetRange Range("B1:C" & r)
.Header = xlYes
.MatchCase = False
.Orientation = xlTopToBottom
.SortMethod = xlPinYin
.Apply
End With
End With
Application.ScreenUpdating = True
End Sub