Ok I am new to this kind of thing and really do not know the proper terminology to use.. Although I have used MS word for years, I have never tried anything like this, or did any fancy stuff.. mostly simple 1 of a kind letters to family and such.

But now I need to learn something so I can make things easier.

I have a series of 5 letters that I send out as needed. Each one is slightly different but some of the data stays the same for all 5 letters.

What I am trying to do, I think, is what is called a form letter that contains FIELDS, where I type in information and that information is then copied to all the fields of the same name.

For example lets say the names of the fields are: [company] [address] [item] [chart1] [chart2]

So I open up the word file with the series of letters. Lets say i am sending this to John Hancock. In the [company] field, I type in John Hancock. Then in all 5 letters where the [company] field is, it would now read John Hancock

Do ya understand what I am trying to do? Then I can print out the pages of the letter than I need to use, and the others would be ready for when I needed to print and send them out.


Thanks for any help.