Sounds rather like you need to create a couple of templates with fields/content controls to fill in, perhaps even with repeating data. For that, see:
http://word.mvps.org/FAQs/Customizat...platePart1.htm
http://office.microsoft.com/en-us/wo...005230270.aspx
http://office.microsoft.com/en-us/wo...010030746.aspx
http://gregmaxey.com/word_tip_pages/repeating_data.html
http://gregmaxey.com/word_tip_pages/..._userForm.html

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]