The Outlook Message is probably the result of one of your Outlook settings. Perhaps the 'Automatic name checking' option under File|Options|Mail>Send messages. I don't use Outlook, so I can't be sure which option it might be but that one look like a good place to start. I note too that your error-message screenshot shows the same email address three times. That suggests you're still trying to send three emails to the same person. That's probably because you have an email address in each record. The simplest fix is to have the email address in only the first record for each group; otherwise some additional field coding would be required to eliminate duplicates (I don't have time for that right now - studying for a Uni exam).

The spacing between the "with yourselves are:..." and the table can probably be handled by inserting a couple of line breaks/paragraph breaks between them in the source file.

To send the emails in HTML format, you'd change:
.MailFormat = wdMailFormatPlainText
to:
.MailFormat = wdMailFormatHTML

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]