Since you're using Word 2007, you should consider using content controls instead of formfields; that way you wouldn't have any of the protection and formfield incompatabilities with mailmerge. If, when you say "a corporate document we should technically not be allowed to make any modifications", you also don't want to allow changes to the content control inputs/selections after the merge has taken place, simply save the output document in the .doc format to convert the content controls to plain text.
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Cheers,
Paul Edstein
[Fmr MS MVP - Word]
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