Hi Melanie,
Given your data structure, you would need to use Word's Catalogue/Directory Mailmerge facility for this (the terminology depends on the Word version). To produce the kind of output you're after, this requires much more complex filed coding than a standard letter merge - and neither the INCLUDETEXT field nor the bookmarking and cros--referencing we've been discussing might be applicable. To see how to create such a mailmerge with any data source supported by Word, check out my Microsoft Word Catalogue/Directory Mailmerge Tutorial at:
http://windowssecrets.com/forums/sho...ngs-(2000-2010)
or
http://www.gmayor.com/Zips/Catalogue%20Mailmerge.zip
The tutorial covers everything from list creation to the insertion & calculation of values in multi-record tables in letters. Do read the tutorial before trying to use the mailmerge document included with it. Although the tutorial's data are in an Excel workbook, the fields work equally well with Word tables.
For some worked examples, see the attachment to the posts at:
https://www.msofficeforums.com/mail-...html#post23345
https://www.msofficeforums.com/mail-...html#post30327
Alternatively, you may want to try the Many-to-One Mail Merge add-in from Graham Mayor at:
http://www.gmayor.com/ManyToOne.htm