Microsoft Office Forums - View Single Post - [Solved] decimal numbers not appearing properly in merged document

macropod · 08-05-2012, 03:51 PM

To control number & currency formatting in Word, add a numeric picture switch to the mergefield. To do this:
• select the field;
• press Shift-F9 to reveal the field coding. It should look something like {MERGEFIELD MyData};
• edit the field so that you get {MERGEFIELD MyData \# $,0.00} (or whatever other numeric format you prefer - see below);
• position the cursor anywhere in this field and press F9 to update it;
• run your mailmerge.

Note1: The '\# $,0.00' in the field is referred to as a numeric picture switch. Other possibilities include:
• \# 0 for rounded whole numbers
• \# ,0 for rounded whole numbers with a thousands separator
• \# ,0.00 for numbers accurate to two decimal places, with a thousands separator
• \# $,0 for rounded whole dollars with a thousands separator
• \# "$,0.00;($,0.00);'-'" for currency, with brackets around negative numbers and a hyphen for 0 values
The precision of the displayed value is controlled by the '0.00'. You can use anything from '0' to '0.000000000000000'.

If you use a final ';' in the formatting switch with nothing following, (eg \# "$,0.00;($,0.00);") zero values will be suppressed. Note that this suppresses 0s resulting from empty fields and from fields containing 0s.