I have many tasks where the overall time taken is greater than the effort needed to complete them.
Consider this example:
My friend & I are busy people working on several different projects but we want to only spend 80% of our available time on them leaving 20% for other stuff.
Our latest project is to build an aquarium for my flat. The time taken from working out what I want to sitting back and enjoying is 8 calendar weeks. My friend is mentoring me and has said that amount of time he needs to spend on the project is 2 days and I will need to spend 1 week on the project in total, the rest of the time is waiting for weed & fish etc. to get settled.
He has given me a list of stuff to do and waiting times in between so I have a good idea of what I’m doing.
His time however is not so well defined; there is 0.5 day at the start then the remaining 1.5 days is spread over the rest of the project.
Questions
- How best to show my friend’s 1.5 day allocation over the rest of the project without going into minute detail.
- I tried using my resource pool to show that we were only 80% available but with most of our projects that showed we were over allocated; the reality is that in busy periods we devote 100% to projects and gain our 20% non-project time back when we are slack. So the 80% rule in the resource planner seems to be too inflexible. Would I be better creating a Non-project time project so that I can allocate non –project time and reschedule /reduce it like any other project?
As always any help or advice is greatly appreciated
Tony