You need to use relative references to your files! This is the same for both
Word and
Excel.
First you need to understand the difference between '
absolute' references and '
relative' references...
If you think about them like references to Cells in
Excel:
An
ABSOLUTE reference points to an exact cell, and it never moves (
$A$1)
A
RELATIVE reference points to a cell, but if the formula is dragged around the page, the reference can change (
A1 - dragged to the right becomes
B1)
This is the same idea with hyperlinks in
Documents and
Spreadsheets.
What you need to do is:
- Create a folder where you are going to store the document
- Inside this folder, create another 'Store' folder - this is where you are going to point your links, and where you must ALWAYS keep the linked files! - if you move the documents, you MUST ALWAYS move the entire document folder WITH the Store folder inside it!
- Place your linked files inside the folder
- To create the Hyperlink, simply do the process as before, but then edit the created link and REMOVE all of the path from before the Store folder.
eg: your original Hyperlink is:
C:/My Documents/My Link Files/My Linked Files/audio.mp3
Your finished hyperlink is:
../My Linked Files/audio.mp3
You need to include the '../' at the beginning, as it is needed to indicate that it is a relative path.