Hi Tracy,

That's really a management issue. However, one possibility would be to drive the process through a macro that sits in a different document (ie your users never open the mailmerge main document directly). The macro could open the mailmerge main document, execute the merge, then immediately close the mailmerge main document. Whether that would be viable depends on your organisation's attitudes to macros and whether you can so arrange things that your users no longer have direct access to the mailmerge main document. Restricting access won't be viable if they need to edit that document.

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Cheers,
Paul Edstein
[Fmr MS MVP - Word]