If you have three different offices (Gothenburg, Stockholm, Malmö), surely it would be better to have the templates for each location contain the relevant city name. That way, no-one needs to select anything.

Aside from that, I need to know whether the prompt is supposed to appear every time a document is opened, or only when you create a new one.

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Cheers,
Paul Edstein
[Fmr MS MVP - Word]