Hi Stephen,

The 'smarter' way is to define and use the appropriate Styles from the outset. Where that's not been done, the simplest way is to make a new document, copy & paste the old document into it as unformatted text, then start applying the appropriate Styles to those paragraphs needing them (if there's a 'base' Style other than 'Normal', apply that to the whole document first), using the original as a guide.

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Cheers,
Paul Edstein
[Fmr MS MVP - Word]