Sounds like this macro is complying with the policy but absolutely not the intent of the rule #maliciouscompliance

I'm not going to fiddle with this further to see if I can figure out how to consistently deal with the location of the circle. Instead, I would explore a workaround of just using the vertical position and apply a consistent horizontal location for the circle (out in the margin area) so your officer can see all the circles down the edge of the page and choose to tick them off as a progress record during the meeting.

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Andrew Lockton
Chrysalis Design, Melbourne Australia